Real Estate Administrative Assistant

We are looking for a highly organized Real Estate Administrative Assistant to support a fast-paced asset management team in Dayton, Ohio. This contract opportunity with potential for a permanent role is ideal for someone who can keep multiple real estate, brokerage, and administrative priorities moving smoothly while maintaining accuracy and discretion. The person in this role will contribute to portfolio coordination, transaction support, reporting activities, and executive administrative tasks. Success in this position requires strong follow-through, sound judgment, and the ability to work effectively with internal stakeholders and external partners.

Responsibilities:
• Provide day-to-day administrative support to the VP of Asset Management and help coordinate activities across related business functions.
• Assist with portfolio and asset administration by preparing reports, maintaining tracking tools, and supporting governance and compliance-related tasks.
• Help facilitate brokerage workflows by organizing schedules, monitoring transaction milestones, and preparing documentation connected to proposals, letters of intent, and submittal packages.
• Support finance and insurance coordination through record tracking, reporting assistance, and follow-up on required materials and deadlines.
• Contribute to acquisition and disposition due diligence by gathering information, reviewing documents, and monitoring progress against required checklists.
• Monitor lease terms, renewal windows, and other important dates, then communicate with internal teams to help ensure timely next steps.
• Perform market and property research to provide useful insights for leasing plans, investment reviews, and asset performance discussions.
• Work with brokers, attorneys, and third-party contacts to help move transactions, lease execution, and related documentation forward.
• Oversee document workflow activities by coordinating signatures, maintaining organized files, and supporting records retention in line with company and regulatory expectations.
• Manage executive support tasks such as calendar coordination, travel arrangements, expense reporting, and deadline-driven submissions, while handling confidential information with discretion.

Qualifications:

• Experience in administrative support, office coordination, or a similar business support role, preferably within real estate, property management, or a related industry.
• Strong ability to manage documents, schedules, and data with a high level of accuracy and attention to detail.
• Comfortable supporting multiple workstreams at once, including reporting, transaction coordination, and deadline tracking.
• Proficiency with general administrative tasks such as data entry, inbound call handling, and reception or front-office support.
• Effective written and verbal communication skills with the ability to interact professionally with executives, internal teams, and external partners.
• Ability to maintain confidentiality and handle sensitive business information responsibly.
• Strong organizational and follow-up skills with the ability to work independently and prioritize changing needs.

Compensation

$22.00-$24.00 Hourly

About Us

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