Administrative Assistant

We are looking for an Administrative Assistant to join a team on a Long-term Contract position. This role supports daily office operations through strong organization, communication, and follow-through while helping staff, leadership, and prospective program participants stay informed and on schedule. The ideal candidate is comfortable managing administrative priorities, preparing documents and reports, and contributing to a well-run office environment.

Responsibilities:

• Review and track inquiries and applications from prospective participants, ensuring records remain organized and up to date.

• Coordinate calendars, schedule meetings, and maintain appointment details to support efficient daily operations.

• Prepare forms, spreadsheets, reports, and other business documents using office and cloud-based tools.

• Provide administrative support to supervisors, employees, and senior leaders by responding to requests and handling routine office needs.

• Assist the HR team with onboarding activities and related administrative tasks for new hires.

• Maintain filing systems and office records so information can be accessed accurately and efficiently.

• Order office materials, compare vendor options, and support billing or finance-related administrative requests as needed.

• Conduct online research and compile findings to assist with internal projects, planning, or operational needs.

• Help organize recurring reports and provide occasional support for special events or department initiatives.

Qualifications:

• Experience providing administrative support in an office setting.
• Ability to manage inbound calls, routine correspondence, and front-office or receptionist-related tasks.
• Strong data entry skills with a high level of accuracy and attention to detail.
• Proficiency with standard office software, including word processing, spreadsheets, and shared document platforms.
• Excellent organizational skills with the ability to balance multiple assignments and deadlines.
• Strong written and verbal communication skills when interacting with staff, leadership, and external contacts.
• Ability to work independently, maintain confidentiality, and adapt to changing administrative priorities.

Compensation

$19.00-$22.00 Hourly

About Us

TalentMatch^®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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