Administrative Assistant

We are looking for a bilingual Spanish Administrative Assistant to support daily office operations and provide reliable coordination for staff and board activities. This Long-term Contract position is ideal for someone who is highly organized, communicates clearly in both English and Spanish, and can manage multiple administrative priorities in a detail-focused environment. The role will involve document preparation, meeting coordination, and record management while helping maintain efficient day-to-day workflow.

Responsibilities:
• Coordinate calendars, arrange meetings, and organize appointments for team members and board participants.
• Support travel planning by booking logistics and confirming itineraries for staff and leadership as needed.
• Create and assemble meeting materials, including agendas, summaries, and follow-up documentation.
• Record accurate meeting notes and prepare clear minutes for distribution after discussions and decisions.
• Produce presentations, spreadsheets, and general business documents to support administrative and operational needs.
• Maintain organized digital and paper records through filing, paper filing, and e-filing practices.
• Provide bilingual Spanish-English administrative support to facilitate communication with internal and external stakeholders.

Qualifications:

• Fluency in both Spanish and English, with the ability to communicate effectively in verbal and written formats.

• Prior experience in an administrative support role within a fast-paced office setting.

• Proficiency in preparing documents, reports, spreadsheets, and presentation materials.

• Strong ability to manage schedules, coordinate meetings, and handle multiple tasks efficiently.

• Experience with e-filing, traditional filing systems, and paper record organization.

• High attention to detail and the ability to maintain accurate documentation and meeting records.

• Strong organizational skills and a dependable, detail-oriented approach to daily administrative responsibilities.

Please contact Robert Half at 209.554.0521 for immediate consideration.

Compensation

$17.10-$19.80 Hourly

About Us

TalentMatch^®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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