Accounting/Administrative

We are looking for an organized Accounting/Administrative specialist to support daily financial and office operations in California. This contract opportunity has the potential to become long term and is ideal for someone who enjoys balancing accounting tasks with administrative coordination in a fast-paced construction environment. The person in this role will help maintain accurate records, assist with reporting, and provide dependable support for billing, payroll documentation, and general office needs.

Responsibilities:
• Manage incoming invoices and customer billings while helping maintain accurate accounts payable and accounts receivable records.
• Update budgets and cost tracking documents to support project oversight and financial visibility.
• Prepare and maintain cost-to-complete worksheets, labor status reporting, and other recurring operational summaries.
• Assist with payroll-related documentation, including certified payroll records and year-end 1099 support.
• Set up new jobs in internal records and organize bid-related files, including digital folders and result tracking materials.
• Process credit applications, preliminary notice requests, certificates of insurance, and apprenticeship-related paperwork.
• Coordinate monthly equipment reporting, distribute equipment lists, and track returns as information is received.
• Enter recurring general ledger items, support monthly vendor billing activities, and help maintain accurate bookkeeping records.
• Provide administrative assistance such as printing plans and specifications, preparing photo books, handling mail, and supporting notary-related needs when required.

Qualifications:

• Prior experience in bookkeeping, accounting support, or an administrative accounting role.
• Working knowledge of accounts payable, accounts receivable, and general recordkeeping practices.
• Experience using QuickBooks and Microsoft Excel for financial tracking and reporting.
• Ability to perform bank reconciliations and maintain accurate supporting documentation.
• Strong attention to detail with the ability to manage multiple deadlines and recurring tasks.
• Clear written and verbal communication skills for coordinating with internal teams and external partners.
• Comfortable handling confidential financial and payroll-related information with professionalism.

Compensation

$25.00-$28.00 Hourly

About Us

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use and Privacy Notice.