Data Entry Clerk / Dispatcher

We are looking for a detail-oriented Data Entry Clerk / Dispatcher to join our team in California. This contract opportunity with permanent potential is ideal for someone who enjoys keeping records accurate, coordinating service activity, and supporting smooth day-to-day operations. The right candidate will work closely with customer service staff, vendors, and internal teams to maintain organized job information and ensure timely follow-through on service-related documentation.

Responsibilities:
• Maintain accurate records in Quickbase and related platforms, including entering and updating vendor purchase order information.
• Review submitted vendor purchase orders and process approvals with close attention to completeness and accuracy.
• Create and manage job records for quoted work, new maintenance agreements, and renewal activity.
• Monitor preventative maintenance contracts and help coordinate scheduling to keep service commitments on track.
• Partner with customer service representatives to prepare job files and collect the documents needed for service execution.
• Communicate with vendors and internal departments to resolve discrepancies and keep information current across systems.
• Prepare and refresh reports covering job progress, vendor authorization status, and upcoming contract renewals.
• Provide administrative support for operational initiatives and assist with additional projects as business needs evolve.

Qualifications:

• At least 1 year of experience in data entry, dispatching, customer support, or a related administrative position.
• Strong accuracy and attention to detail when entering, reviewing, and maintaining business records.
• Ability to manage multiple priorities while meeting deadlines in a fast-paced onsite environment.
• Comfortable working with database systems, spreadsheets, and digital reporting tools.
• Clear written and verbal communication skills for working with vendors, service teams, and internal stakeholders.
• Analytical skills with the ability to review data, identify inconsistencies, and support reporting needs.
• Dependable organizational skills and the ability to follow established processes with minimal supervision.

Compensation

$20.90-$24.20 Hourly

About Us

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­Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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