Accounts Receivable Specialist

A manufacturing company in West Palm Beach is seeking an experienced Accounts Receivable Specialist to join its accounting team. This position is responsible for managing customer invoicing, collections, cash applications, account reconciliations, and maintaining accurate accounts receivable records. The ideal candidate will have strong attention to detail, excellent communication skills, and experience working in a fast-paced manufacturing environment.

Key Responsibilities

• Generate and distribute customer invoices accurately and timely.
• Post and apply customer payments received via ACH, wire, check, and credit card.
• Monitor accounts receivable aging and proactively follow up on outstanding balances.
• Conduct collection activities while maintaining positive customer relationships.
• Reconcile customer accounts and investigate payment discrepancies.
• Research and resolve billing issues, short payments, deductions, and disputes.
• Prepare and distribute aging reports for management review.
• Partner with sales, customer service, and operations teams to resolve customer account concerns.
• Assist with month-end close processes, including receivable reconciliations and reporting.
• Maintain accurate customer records, credit documentation, and payment histories.
• Support annual audits by providing requested accounts receivable documentation.
• Ensure compliance with company policies and accounting procedures.

Qualifications:

• 2+ years of Accounts Receivable experience.
• Manufacturing, distribution, or industrial industry experience preferred.
• Experience with business-to-business (B2B) collections.
• Strong understanding of accounts receivable processes and general accounting principles.
• Proficiency with Microsoft Excel and accounting/ERP systems.
• Excellent organizational, analytical, and problem-solving skills.
• Strong communication and customer service abilities.
• Ability to manage multiple priorities and meet deadlines.

Preferred Skills

• Experience working with high-volume invoicing and cash applications.
• Knowledge of credit and collections procedures.
• Familiarity with ERP systems such as SAP, Oracle, NetSuite, Microsoft Dynamics, or similar platforms.
• Experience reconciling complex customer accounts and resolving payment disputes.
• Ability to work independently and collaboratively within a team environment.

Compensation

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