Accounts Payable Specialist

A growing property management organization in West Palm Beach is seeking an experienced Accounts Payable Specialist to join its accounting team. This role is responsible for processing a high volume of invoices, ensuring timely vendor payments, maintaining accurate financial records, and supporting month-end accounting activities. The ideal candidate will have strong attention to detail, excellent organizational skills, and previous experience in a fast-paced environment.

Key Responsibilities

• Process and code vendor invoices accurately and timely.
• Perform three-way matching of invoices, purchase orders, and supporting documentation when applicable.
• Review invoices for proper approvals and coding.
• Prepare and process weekly check runs, ACH payments, and wire transfers.
• Reconcile vendor statements and resolve invoice discrepancies.
• Communicate with vendors regarding payment status and account inquiries.
• Maintain vendor records, including W-9 forms and payment information.
• Assist with month-end close activities, including accruals and account reconciliations.
• Monitor AP aging reports and ensure timely payment of obligations.
• Support annual audits by providing requested documentation.
• Collaborate with property managers and internal departments regarding expenditures and invoice approvals.
• Ensure compliance with company policies and accounting procedures.

Qualifications:

• 2+ years of full-cycle accounts payable experience.
• Property management, real estate, construction, or related industry experience preferred.
• Strong understanding of general accounting principles and AP processes.
• Experience processing high-volume invoices.
• Proficiency with accounting software and Microsoft Excel.
• Ability to prioritize multiple deadlines in a fast-paced environment.
• Strong communication and problem-solving skills.
• High attention to detail and accuracy.

Preferred Skills

• Experience with ERP or property management software.
• Knowledge of vendor management and contract-related payments.
• Ability to work independently while supporting a collaborative accounting team.
• Experience handling multiple entities and bank accounts is a plus.

Compensation

About Us

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use and Privacy Notice.