Posted August 29, 2026
Visitor Engagement Events Coordinator
University of Pittsburgh
Pittsburgh, Pennsylvania, United States 15260
Full-Time
Reference: 286795620
Visitor Engagement Events Coordinator
Admissions & Financial Aid - Pennsylvania-Pittsburgh - (26005374)
Job Summary
Coordinates all event logistics for meetings, conferences, seminars, and special events; arranges logistics related to the facilities, speakers, technology, equipment, transportation, and personnel; and schedules all events. Manages marketing materials, event set ups, and event activities.
Essential Functions
- Provide assistance and support to the Visitor Engagement team in the planning and execution of on and off campus events.
- Coordinates day of event logistics and activities, including set up and take down after completion of event.
- Possess thorough knowledge of complex AV equipment and the ability to operate computers, projector, microphones and other equipment needed for presentations.
- Ability to troubleshoot and solve problems related to AV.
- Lead event scheduling and space reservations for Alumni Hall.
- Assist with monitoring the inventory of recruitment-related materials and other office supplies.
- Performs post-event tasks related to assessing the event’s success; documents issues and identifies improvements for future planning.
- Responds to communications promptly and with professional customer-service skills.
Physical Effort
Must be able to sit or stand for prolonged periods of time. May be required to carry or move items up to 50 pounds.
Assignment Category: Full-time regular
Job Classification: Staff.Events Coordinator
Job Family: Administrative Support
Job Sub Family: Events
Campus: Pittsburgh
Minimum Education Level Required: Bachelor's Degree
Minimum Years of Experience Required: No experience required
Will this position accept substitution in lieu of education or experience: No
Work Schedule: Monday - Friday, 8:30 a.m. - 5:00 p.m., mornings, evenings and weekends will be required
Work Arrangement: Hybrid: Combination of On-Campus and Remote work as determined by the department.
Hiring Range: TBD Based Upon Qualifications
Relocation_Offered: No
Visa Sponsorship Provided: No
Background Check: For position finalists, employment with the University will require successful completion of a background check
Child Protection Clearances: The following PA Act 153 clearances and background checks are required prior to commencement of employment and as a condition of continued employment: PA State Police Criminal Record Check, FBI Criminal Record Check, PA Child Abuse History Clearance.
Required Documents: Resume, Cover Letter
Optional Documents: Not Applicable
Equal employment opportunity, including veterans and individuals with disabilities.
PI286795620
