Workplace Coordinator

We are looking for an experienced and proactive Workplace Coordinator to support a detail-focused tech office on a Contract basis. This role will serve as the primary onsite point of contact for daily workplace operations, helping create an organized, welcoming, and well-maintained environment for employees and visitors. The ideal candidate is service-oriented, detail-focused, and comfortable working independently while managing a range of office coordination needs in a fast-paced setting.

Responsibilities:
• Oversee the day-to-day condition and presentation of the office to ensure shared spaces remain orderly, functional, and ready for use.
• Maintain stock levels for pantry items, kitchen supplies, refrigerated goods, and general office materials, replenishing inventory before shortages occur.
• Coordinate weekly catered meals by managing employee order communications and handling related logistical details.
• Purchase approved snacks, supplies, and workplace essentials using designated purchasing tools and company procedures.
• Welcome guests and visitors with a courteous front-desk presence while helping create a positive office experience.
• Receive, sort, and distribute incoming mail and package deliveries in a timely manner.
• Check conference rooms and common areas regularly to confirm they are clean, presentable, and properly supplied.
• Provide light workplace, facilities, and basic operational support, including escalating office or technology issues when needed.

Qualifications:

• Previous experience supporting office operations, workplace services, or front-of-house coordination in a detail-focused environment.
• Strong interpersonal skills with a confident, approachable, and customer-focused communication style.
• Ability to work independently onsite and take ownership of daily workplace needs with minimal supervision.
• High level of organization and attention to detail, with the flexibility to manage changing priorities throughout the day.
• Comfort using Google Workspace and Slack regularly; experience with purchasing or expense tools such as Navan is a plus.
• Resourceful problem-solving skills and the ability to respond calmly to unexpected workplace issues.
• Availability to work onsite Monday through Friday during standard business hours in New York, New York.

Compensation

$21.00-$25.00 Hourly

About Us

TalentMatch^®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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