Bookkeeper

We are seeking a detail-oriented Bookkeeper to support the day-to-day accounting operations of a growing organization. This role will be responsible for handling both Accounts Payable and Accounts Receivable functions, ensuring invoices, payments, collections, and financial records are processed accurately and in a timely manner.

The ideal candidate will have strong organizational skills, excellent attention to detail, and experience working in a fast-paced environment. Construction industry experience is highly preferred, along with knowledge of AIA Billing and Foundation Software.

Responsibilities

• Process vendor invoices, verify approvals, code expenses, and prepare payments accurately and on time.
• Maintain accounts payable records and assist with vendor inquiries and payment discrepancies.
• Generate customer invoices based on contracts, project activity, and billing schedules.
• Monitor accounts receivable aging and follow up on outstanding balances to support timely collections.
• Process approved change orders and ensure updates are accurately reflected in billing and accounting records.
• Reconcile customer and vendor accounts and investigate discrepancies as needed.
• Manage accounting-related email communications and respond to inquiries promptly.
• Maintain vendor records, including W-9s and compliance documentation.
• Assist with 1099 preparation and year-end reporting requirements.
• Support month-end accounting activities and maintain accurate financial records.
• Work closely with project managers and internal teams to ensure accurate billing and payment processing.

Qualifications

• 3+ years of bookkeeping, accounts payable, accounts receivable, or general accounting experience.
• Construction industry experience strongly preferred.
• Experience with AIA Billing required or highly preferred.
• Experience using Foundation Software preferred.
• Proficiency with Microsoft Excel and accounting software.
• Strong understanding of AP, AR, invoicing, collections, and reconciliations.
• Knowledge of vendor management and 1099 reporting.
• Ability to prioritize multiple tasks and meet deadlines

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Qualifications:

• At least 3 years of experience in bookkeeping, accounts payable, accounts receivable, billing, collections, or general accounting.
• Strong attention to detail with a consistent focus on accuracy in financial data and transaction processing.
• Proven ability to organize multiple responsibilities, manage deadlines, and maintain steady follow-through on recurring tasks.
• Proficiency with Excel or similar spreadsheet tools, along with comfort using accounting platforms such as Foundation Software.
• Effective written and verbal communication skills for working with vendors, customers, and cross-functional internal teams.
• Ability to identify variances, investigate outstanding items, and resolve issues in a timely and thorough manner.
• Experience with vendor records management and familiarity with W-9 and 1099 documentation requirements preferred.
• Background in construction accounting, project-based billing, AIA billing, or services environments is a plus.

Compensation

$65,000.00-$80,000.00 Yearly

About Us

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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