Events & Meeting Supervisor

We are looking for an experienced Events & Meeting Supervisor to oversee meeting and event delivery across multiple workplace locations in San Francisco, California. This Contract position is ideal for a hands-on leader who can guide a team, coordinate vendors and stakeholders, and ensure each event is executed with precision and professionalism. The role combines operational planning, onsite supervision, and continuous process improvement to support a wide range of internal and external programs.

Responsibilities:
• Oversee the planning and onsite delivery of meetings, workshops, executive gatherings, recurring programs, and workplace events for both internal and external audiences.
• Coordinate full event logistics, including calendars, room configurations, catering, audiovisual support, security, signage, staffing coverage, guest experience, and day-of readiness.
• Create and manage event documentation such as project schedules, production timelines, floor layouts, staffing plans, show flow materials, and post-event summaries.
• Lead planning meetings with partners and stakeholders to confirm priorities, clarify ownership, and align teams on deadlines and expectations.
• Supervise a team of event professionals by setting daily direction, assigning work, coaching performance, and helping remove operational obstacles.
• Partner with vendors and internal groups to manage service delivery, budgets, contracts, and event-related resources while maintaining strong working relationships.
• Monitor event spaces, storage areas, furnishings, and supplies to keep environments organized, functional, and prepared for recurring use.
• Support activity across five nearby buildings, including regular movement between locations to ensure consistent execution and service standards.
• Identify process gaps and introduce improved workflows, templates, staffing approaches, and service practices that strengthen the meetings and events function.
• Step in during live events as needed to resolve issues quickly, maintain safety and accessibility expectations, and uphold brand and service quality standards.

Qualifications:

• At least 5 years of experience in event planning, meeting coordination, hospitality, workplace operations, facilities support, or a closely related field.
• At least 2 years of leadership experience involving team guidance, mentoring, or direct supervision of staff.
• Demonstrated ability to manage several projects at once while balancing deadlines, service expectations, and changing business priorities.
• Strong background in coordinating vendors, event services, budgets, and operational details in a fast-paced environment.
• Proven skill in delegating assignments, reviewing work quality, and maintaining consistent execution across a team.
• Working knowledge of event operations within corporate or commercial environments, including high-profile and executive-facing programs.
• Strong communication and stakeholder management skills, with the ability to collaborate effectively across departments and service partners.
• Familiarity with facilities or workplace support functions, including space readiness, inspections, and coordination across multiple buildings.

Compensation

$45.60-$52.80 Hourly

About Us

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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Robert Half will consider qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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