Front Desk Coordinator

We are looking for an experienced Front Desk Coordinator to support daily office operations for a property management company in Vallejo, California. This contract-to-permanent opportunity is ideal for someone who enjoys being the first point of contact for visitors, residents, and callers while keeping the front office organized and responsive. The role combines customer-facing reception work with administrative support, requiring strong communication skills, attention to detail, and the ability to manage multiple tasks throughout the day.

Front Desk Coordinator Responsibilities:

• Welcome guests, tenants, and vendors professionally while maintaining an organized and efficient front desk presence.

• Handle incoming phone calls promptly, direct inquiries to the appropriate team members, and provide helpful information when appropriate.

• Monitor voicemail inboxes, retrieve messages in a timely manner, and ensure follow-up items are routed correctly.

• Support day-to-day administrative activities such as scheduling, filing, data entry, and general office coordination.

• Assist with property management-related communication by relaying resident concerns, service requests, and routine updates to internal teams.

• Maintain accurate records and correspondence to help the office run smoothly and support operational workflows.

• Coordinate with staff and external contacts to ensure visitors, deliveries, and appointments are managed efficiently.

If you are interested in this Front Desk Coordinator position, please apply today!

Qualifications:

• At least 1 year of experience in a front desk, receptionist, or office support role.
• Background handling high-volume inbound calls in a business setting with strong attention to detail.
• Ability to manage voicemail messages and communicate follow-up details clearly and accurately.
• Familiarity with property management, real estate, or facilities-related office environments is preferred.
• Strong interpersonal skills with a customer-service approach to in-person and phone interactions.
• Comfortable using standard office software and performing routine administrative tasks with attention to detail.
• Strong organizational skills with the ability to prioritize responsibilities in a fast-paced setting.

Compensation

$24.00-$26.00 Hourly

About Us

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