Administrative Assistant

We are looking for a motivated Administrative Assistant to join a busy team in New York. This contract opportunity with permanent potential is well suited for someone early in their career who enjoys staying organized, supporting daily office operations, and learning new processes in a fast-moving environment. The role will work closely with the administrative lead to help keep paperwork, client communication, and project coordination on track. Candidates who are dependable, discreet, and comfortable managing multiple priorities will thrive in this position.

Responsibilities:
• Coordinate communication with clients regarding pricing requests, project updates, and general administrative follow-up.
• Create and maintain work order documentation for pickups, deliveries, and related operational activities.
• Gather vendor pricing and confirm product availability, lead times, and other details needed to support project planning.
• Assist with sourcing fabrics, requesting samples, and organizing information for ongoing client needs.
• Prepare quotations and distribute them accurately using company systems and standard documentation.
• Complete required vendor paperwork, facility forms, and other administrative records in a timely manner.
• Organize files, maintain folders, and ensure important documents are easy to retrieve and properly distributed internally.
• Provide general office support, including data entry, front-desk assistance, and handling inbound inquiries as needed.

Qualifications:

• Strong organizational skills with the ability to manage several tasks at once while maintaining accuracy.
• Ability to handle sensitive information with professionalism, sound judgment, and discretion.
• Self-motivated approach to work with the ability to learn quickly and operate independently.
• Clear written and verbal communication skills for interacting with clients, vendors, and internal team members.
• Comfort working in a fast-paced office setting where priorities may shift throughout the day.
• Familiarity with Microsoft Word and basic office software; exposure to Excel or PowerPoint is helpful.
• Experience with QuickBooks is beneficial but not required, as training can be provided.
• Previous administrative, office support, data entry, or front desk experience is a plus, but not mandatory.

Compensation

$19.79-$22.91 Hourly

About Us

TalentMatch^®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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