Facilities Assistant

We are looking for a Facilities Assistant to support the daily operations of a busy workplace in New York, New York. This Long-term Contract position is ideal for someone who enjoys keeping office environments organized, functional, and responsive to employee and visitor needs. The role focuses on facilities coordination, room readiness, work order tracking, and administrative support tied to maintenance and workplace services.

Responsibilities:
• Coordinate day-to-day facilities activities to help maintain a safe, orderly, and efficient office environment
• Manage conference room readiness by arranging spaces, confirming setup details, and addressing issues that may affect meetings
• Enter, monitor, and update maintenance requests through a computerized maintenance management system to ensure timely follow-up
• Support facilities coordination tasks such as vendor communication, service scheduling, and internal request tracking
• Maintain accurate records related to work orders, service activity, and routine facilities operations
• Assist with timekeeping-related administrative support, including use of Kronos where required for scheduling or attendance records
• Respond to workplace issues promptly and help route requests to the appropriate facilities or building contacts

Qualifications:

• Experience supporting office or building operations in a facilities, workplace services, or coordination capacity
• Working knowledge of CMMS platforms and computerized maintenance management processes
• Familiarity with conference room support, meeting space setup, and related workplace logistics
• Ability to manage multiple service requests while maintaining strong attention to detail
• Comfortable communicating with employees, vendors, and building contacts in a detail-focused manner
• Proficiency with administrative systems and recordkeeping used in facilities operations
• Experience with Kronos Timekeeping System is preferred

Compensation

$20.59-$23.84 Hourly

About Us

TalentMatch^®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use and Privacy Notice.