Payroll Specialist

We are looking for a Payroll Specialist to support accurate and timely payroll operations for a large employee population in San Jose, California. This Long-term Contract position is ideal for someone who brings strong experience managing end-to-end payroll in a multi-state environment and can maintain precision while handling high-volume processing. The role will work with payroll systems, employee records, and compliance requirements to ensure consistent execution and reliable service.

Responsibilities:
• Process full-cycle payroll from data review through final disbursement for a workforce of more than 500 employees.
• Administer payroll activities across multiple states while applying appropriate wage, tax, and compliance requirements.
• Use ADP Workforce Now to enter, validate, and maintain payroll information, deductions, earnings, and employee updates.
• Review payroll data for accuracy, investigate discrepancies, and resolve issues before payroll submission deadlines.
• Reconcile payroll reports, balances, and supporting records to confirm complete and accurate processing each cycle.
• Coordinate with HR, finance, and employees to address payroll questions, timekeeping matters, and record changes.
• Maintain payroll documentation and support audit readiness by ensuring files and reports are organized and current.
• Assist with payroll-related process updates or system-related changes when needed as part of ongoing operations.

Qualifications:

• Demonstrated experience processing full-cycle payroll independently in a high-volume setting.
• Background managing multi-state payroll with a solid understanding of related compliance considerations.
• Hands-on proficiency with ADP Workforce Now for payroll processing and employee data maintenance.
• Experience supporting payroll for organizations with more than 500 employees.
• Strong attention to detail and the ability to identify and correct payroll discrepancies efficiently.
• Working knowledge of payroll regulations, deductions, taxes, and standard reporting practices.
• Effective communication skills and the ability to collaborate with internal teams and respond to employee inquiries.

Compensation

$33.00-$36.00 Hourly

About Us

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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