Administrative Assistant

ITT Habonim is looking for an Administrative Assistant to join their team in Wayne, NJ. The Administrative Assistant will provide administrative support to the Financial Controller.  

• Variety of secretarial and administrative duties including but not limited to travel arrangements, lunches, and ordering / stocking of office supplies.
• Perform collection functions on past due transactions.
• Develop and maintain relationships with customers to ensure timely collection and resolution of outstanding issues.
• Work closely with logistics to monitor and control shipments to accounts in delinquent status in an effort to minimize potential bad debts.
• Investigate items in dispute (i.e. short payments, overpayments, deductions, etc.) with customers.
• Conduct credit worthiness to approve Domestic or International orders within assigned authority levels by using the following tools: Dun & Bradstreet, Credit Reports, Trade reports, References, & etc.
• Provide excellent customer service.
• Data entry - Vendor/Inventory invoices
• Other duties as assigned

• 3+ years of office experience
• HSD or GED is required
• Experience with credit and collections is required
• Strong excel skills (formulas, macros, pivot tables, v lookups)
• Excellent written and verbal communication skills
• Problem solving and strong analytical skills
• Accounting background is preferred
• Ability to multi-task and work as part of a team

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