Executive Assistant

We are looking for an Executive Assistant to provide high-level administrative support to senior leaders. This Long-term Contract position is ideal for someone who thrives in a fast-moving environment, balances multiple priorities with professionalism, and brings strong organization and communication skills to daily operations. The role will support executive scheduling, coordination of meetings and events, preparation of presentation materials, and a range of office and onboarding activities that help keep the team running smoothly.

Responsibilities:
• Coordinate complex calendars, schedule meetings, and manage shifting priorities for multiple executives with accuracy and discretion.
• Provide day-to-day administrative support by handling correspondence, tracking action items, and ensuring follow-through on key initiatives and special projects.
• Prepare presentation materials, including PowerPoint decks and supporting documents, for board meetings and executive-level discussions.
• Organize internal events and employee activities, including holiday celebrations, gift preparation, and other engagement-related tasks.
• Process and reconcile expense reports through Concur while maintaining complete and accurate documentation.
• Assist with front desk and office support needs such as ordering snacks, replenishing supplies, and helping maintain a well-stocked workplace.
• Support onboarding coordination by arranging travel-related details, sharing rental car information, and assisting with logistics for new team members.
• Collaborate with executives and internal stakeholders to monitor project timelines, gather updates, and help keep deliverables on track.

Qualifications:

• Proven experience supporting senior executives or C-suite leaders in an administrative or executive assistant capacity.
• Strong calendar management skills with the ability to coordinate multiple schedules and adapt quickly to changing demands.
• Proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint, as well as Microsoft Teams.
• Experience preparing detailed correspondence, documentation, and presentation materials for leadership audiences.
• Hands-on experience submitting or managing expense reports, preferably using Concur.
• Excellent organizational skills, sound judgment, and the ability to handle confidential information with discretion.
• Comfortable managing office coordination tasks while maintaining a high level of service.
• Familiarity with Adobe, Smartsheet, CRM tools, or similar business applications is a plus.

Compensation

$26.60-$30.80 Hourly

About Us

TalentMatch^®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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