Sr. Executive Assistant

We are looking for an experienced Sr. Executive Assistant to provide high-level support to the chief executive of a mission-focused nonprofit organization. This is a Contract position that requires a detail-oriented candidate with significant experience who can manage shifting priorities, protect sensitive information, and keep executive operations running smoothly in a hybrid environment with primarily onsite work. The ideal candidate brings strong judgment, outstanding communication skills, and the ability to anticipate needs while supporting leadership, board-related activities, and key organizational initiatives.

Responsibilities:
• Oversee a dynamic executive calendar, balancing meetings, priorities, and time-sensitive commitments with careful attention to changing business needs.
• Organize internal and external meetings, leadership sessions, board-related gatherings, and special events while ensuring all logistics are handled efficiently.
• Coordinate domestic and international travel plans, including transportation, lodging, itineraries, and related scheduling details.
• Develop agendas, presentation materials, briefing documents, and supporting content for executive and board meetings.
• Participate in meetings when needed, record key discussion points, and distribute notes along with follow-up actions to relevant stakeholders.
• Draft, edit, and format executive correspondence, reports, presentations, and other business documents with a high standard of accuracy and professionalism.
• Act as a central point of contact for internal teams, board members, donors, partners, and other external stakeholders interacting with the executive office.
• Monitor deadlines, action items, and deliverables to help ensure priorities are completed on schedule.
• Provide support for strategic projects, planning efforts, leadership events, and broader nonprofit initiatives while maintaining strict confidentiality.
• Anticipate executive needs, resolve issues proactively, and offer dependable assistance outside standard business hours when priorities require it.

Qualifications:

• At least 10 years of experience supporting senior executives, with substantial direct support provided to C-suite leaders such as CEOs, Presidents, or Executive Directors.
• Prior experience in a nonprofit setting is strongly preferred.
• Demonstrated expertise in managing complex calendars, high-volume scheduling, and detailed travel coordination.
• Excellent written and verbal communication skills, with the ability to prepare high-quality business documents and executive materials.
• Strong organizational, meeting coordination, and project support capabilities in fast-paced environments.
• Proven ability to handle multiple competing priorities while maintaining accuracy, discretion, and sound judgment.
• Proficiency with Microsoft Office Suite, Microsoft Teams, Slack, Trello, Confluence, calendar management tools, mind mapping applications, and virtual meeting platforms such as Zoom, Teams, and Google Meet.
• Strong attention to detail, stakeholder management skills, and the ability to work independently with minimal supervision.

Compensation

$31.66-$40.00 Hourly

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