Executive Assistant

We are looking for an experienced Executive Assistant to provide high-level administrative support to senior leadership in Wisconsin. This long-term contract position is ideal for someone who excels at managing competing priorities, coordinating executive activities, and maintaining smooth day-to-day operations. The role requires strong judgment, effective communication, and the ability to handle confidential matters with discretion while supporting meetings, travel, reporting, and office administration.

Responsibilities:
• Coordinate complex executive schedules, align appointments with business priorities, and help maximize leadership availability.
• Arrange domestic and international travel plans, partnering with internal support teams to ensure seamless itineraries and logistics.
• Organize meetings and events by securing venues, working with vendors, preparing materials, and overseeing execution from start to finish.
• Develop, revise, and distribute presentations, reports, correspondence, and other business documents with accuracy and care.
• Participate in meetings both on-site and off-site, capture key discussion points, distribute meeting notes, and maintain organized records.
• Monitor action items and follow-up tasks from leadership meetings to help ensure timely completion.
• Maintain executive records and office resources, including filing systems, supplies, invoices, and company merchandise coordination.
• Welcome visitors on behalf of senior leaders and provide a helpful point of contact for internal and external guests.
• Compile and coordinate recurring weekly reports while identifying opportunities to improve administrative efficiency through technology and best practices.

Qualifications:

• 3+ years of experience providing executive or senior-level administrative support.
• Demonstrated expertise in calendar management, meeting coordination, and travel planning.
• Strong written and verbal communication skills with the ability to prepare clear correspondence and presentations.
• Proficiency with administrative systems and tools, including CRM platforms and timekeeping applications such as Kronos and About Time.
• Ability to manage confidential information with discretion and exercise sound judgment in a fast-paced environment.
• Experience supporting conference calls, meeting documentation, and follow-up tracking across multiple priorities.
• Well-developed organizational skills and attention to detail, with the ability to handle administrative oversight independently.

Compensation

$30.00-$39.00 Hourly

About Us

TalentMatch^®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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