Sr. Executive Assistant

We are looking for an experienced Sr. Executive Assistant to provide high-level support within a university environment in Norfolk, Virginia. This contract-to-permanent opportunity is ideal for an administrative candidate with significant experience who can manage competing priorities, protect confidential information, and keep executive operations running smoothly. The role will partner closely with the Chief of Staff while coordinating schedules, communications, and key administrative activities with accuracy and discretion.

Responsibilities:

• Support a C-Suite level leader with complex daily administrative needs, ensuring priorities are organized and handled efficiently.

• Oversee a demanding calendar by arranging appointments, adjusting schedules, and anticipating conflicts before they arise.

• Coordinate meetings and events, including preparing materials, confirming attendees, reserving spaces, and managing virtual meeting logistics.

• Arrange business travel and complete related expense documentation in a timely and accurate manner.

• Maintain confidential personnel records and administrative files in accordance with university policies and recordkeeping standards.

• Track projects, deadlines, and follow-up items to help ensure strategic initiatives progress according to schedule.

• Draft, edit, and manage clear correspondence, reports, and presentation materials for executive review.

• Serve as a reliable point of contact for internal and external stakeholders while exercising sound judgment and discretion.

• Utilize business systems and administrative tools to support reporting, scheduling, timekeeping, and operational coordination.

Qualifications:

• At least 5 years of executive administrative experience, with 5 or more years strongly preferred.

• Previous experience supporting senior leadership, ideally within a college or university setting.

• Strong working knowledge of Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.

• Demonstrated ability to manage calendars, meetings, travel arrangements, and executive correspondence with minimal supervision.

• Exceptional organizational skills with a high level of accuracy and attention to detail.

• Excellent written and verbal communication skills, with the ability to interact professionally across all levels of an organization.

• Proven ability to handle sensitive and confidential information with professionalism and discretion.

Compensation

About Us

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