Accounting Specialist

A large multi-site specialty medical practice in Berks County is seeking an Accounting Specialist to support day-to-day accounting operations. This role is ideal for someone who is detail-oriented, organized, and comfortable managing accounts payable, reconciliations, month-end tasks, and financial reporting in a fast-paced healthcare environment.

Key Responsibilities

Accounts Payable & Vendor Support

• Process invoices from receipt through payment
• Review invoices for accuracy, coding, approvals, and payment terms
• Maintain vendor records, including tax forms and banking details
• Prepare payment batches and reports for leadership review
• Reconcile vendor statements and resolve billing issues or discrepancies
• Review employee expense reports and company card activity
• Monitor accounts payable aging and track credits or past-due items
• Assist with annual 1099 preparation
• Serve as a main point of contact for vendor questions

General Accounting & Reporting

• Assist with monthly and year-end close
• Prepare and post journal entries
• Reconcile bank accounts, credit cards, prepaid expenses, fixed assets, loans, and other balance sheet accounts
• Reconcile the accounts payable subledger to the general ledger
• Maintain schedules for prepaid expenses, accruals, fixed assets, depreciation, and debt
• Review general ledger activity and help correct errors or unusual items
• Prepare preliminary financial statements and supporting reports
• Assist with budget-to-actual and expense variance reporting
• Support budgeting, cash flow forecasting, and board reporting

Controls & Process Improvement

• Follow internal accounting controls and approval processes
• Help ensure vendor changes and payment exceptions are properly reviewed
• Prepare schedules and documentation for audits, tax reporting, insurance renewals, and banking requests
• Help improve accounting workflows, policies, and procedures
• Identify ways to improve efficiency through automation and better processes
• Maintain confidentiality of financial, employee, vendor, and patient information

Collaboration & Administrative Support

• Work closely with leadership, department managers, vendors, banking partners, and outside accounting professionals
• Communicate accounting issues and financial information clearly to non-financial team members
• Provide limited purchasing and administrative support as needed

Qualifications:

• At least 3 years of experience in accounting or bookkeeping, with strong exposure to accounts payable and general ledger activities.

• Practical experience using QuickBooks in an accounting environment with strong attention to detail.

• Working knowledge of invoice processing, account coding, reconciliations, and financial record maintenance.

• Familiarity with accounts receivable functions and broader transactional accounting processes is preferred.

• Strong data entry accuracy and attention to detail when handling financial documents and vendor information.

• Ability to analyze expense activity and organize data using Excel tools such as Pivot Tables.

• Clear communication skills and the ability to collaborate effectively with internal teams and external accounting partners.

Qualifications

• Bachelor’s degree in Accounting, Finance, Business, or related field preferred
• Associate degree or equivalent accounting experience will also be considered
• 3+ years of experience in accounts payable, bookkeeping, general accounting, or similar role preferred
• Experience with reconciliations, general ledger activity, month-end close, and financial reporting
• Healthcare or multi-location accounting experience is a plus, but not required
• CPA not required

Technical Skills

• Proficiency in QuickBooks Online and Microsoft Office
• Strong Excel skills, including PivotTables, XLOOKUP, and SUMIFS
• Solid understanding of general ledger accounting, accruals, prepaid expenses, fixed assets, and financial statements
• Experience with AP automation or expense management tools is a plus
• Ability to learn new systems and improve processes through technology

What We’re Looking For

• Strong attention to detail and accuracy
• High level of integrity and discretion
• Ability to identify and solve accounting discrepancies
• Strong organizational and time-management skills
• Clear written and verbal communication skills
• Ability to work independently and as part of a team
• Service-oriented, collaborative approach

Compensation

$60,000.00-$72,000.00 Yearly

About Us

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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