Administrative Assistant

We are looking for a Contract Administrative Assistant to support a team in Dayton, Ohio. This short-term opportunity is ideal for someone who can step into a busy university department, provide dependable administrative support, and interact professionally with students, faculty, and staff. The role is expected to last approximately six weeks, beginning as soon as possible, and will average 35 hours per week.

Responsibilities:

• Provide day-to-day administrative support for the department, ensuring office tasks are completed accurately and on time.

• Coordinate the department chair’s calendar using Google Workspace, including arranging meetings and managing schedule changes.

• Assist with course scheduling activities for upcoming academic terms and help maintain organized scheduling records.

• Enter purchasing information into Runway, route carts for review or approval, and follow up on outstanding items as needed.

• Serve as a welcoming first point of contact for students, visitors, and faculty members entering or contacting the department.

• Answer incoming phone calls, respond to routine inquiries, and direct questions to the appropriate department contacts.

• Complete data entry and maintain departmental records with a high level of accuracy and attention to detail.

• Adapt quickly to departmental tools and processes, taking initiative to keep work moving with minimal supervision.

For immediate consideration, call 937.224.8326.

Qualifications:

• Prior experience in an administrative support role with strong organizational and multitasking skills.
• Proficiency with Google Workspace or similar scheduling and collaboration tools.
• Ability to manage data entry, calendar coordination, and general office support in a fast-paced setting.
• Comfortable answering phones and assisting a wide range of students, staff, and faculty in a courteous and helpful manner.
• Strong problem-solving skills and the ability to learn new systems quickly with limited direction.
• Previous experience in higher education or a university environment is preferred.
• Dependable, personable, and willing to assist wherever needed to support departmental operations.

Compensation

$20.90-$24.20 Hourly

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