Office Assistant

Position Overview

We are seeking a detail-oriented Contract Clerical Assistant to support a large-scale document digitization and records management project. This role will focus on scanning, indexing, organizing, and maintaining electronic files to help create and manage a comprehensive digital library. The ideal candidate is highly organized, comfortable working with large volumes of documents, and able to maintain accuracy while meeting project deadlines.

Key Responsibilities

• Prepare physical documents for scanning, including sorting, labeling, and removing staples or paper clips.
• Scan paper records and upload files into designated electronic filing systems.
• Organize, rename, and categorize digital files according to established procedures.
• Perform quality control reviews to ensure scanned documents are complete, legible, and correctly indexed.
• Maintain accurate records of scanned and archived documents.
• Assist with data entry and document tracking as needed.
• Identify duplicate, missing, or improperly filed records and resolve discrepancies.
• Maintain confidentiality and security of sensitive information.
• Support additional clerical and administrative tasks related to records management projects.

Qualifications:

Qualifications

• High school diploma or equivalent required.
• Previous clerical, administrative, data entry, records management, or document control experience preferred.
• Proficiency with Microsoft Office, particularly Outlook, Excel, and Word.
• Strong attention to detail and organizational skills.
• Ability to work independently and manage priorities effectively.
• Comfortable performing repetitive tasks while maintaining a high level of accuracy.
• Ability to handle confidential information with discretion.

Preferred Skills

• Experience with document scanning equipment and electronic filing systems.
• Familiarity with records retention and document management practices.
• Strong typing and data entry skills.

Compensation

About Us

TalentMatch^®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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