Sr. Administrative Assistant

We are looking for an experienced Sr. Administrative Assistant to provide high-level support to a department leader and contribute to the smooth coordination of daily operations. This contract position is ideal for someone who excels in managing competing priorities, communicating effectively with a wide range of contacts, and keeping executive schedules and department activities organized. The Sr. Administrative Assistant role offers a blend of executive support and broader office coordination, with a strong emphasis on discretion, responsiveness, and follow-through.

What you get to do every single day:

• Support the department executive with day-to-day administrative coordination, ensuring priorities, correspondence, and scheduling needs are handled efficiently.

• Organize and maintain a complex calendar, arranging appointments, resolving scheduling conflicts, and confirming meeting logistics.

• Receive incoming calls and inquiries, determine the appropriate next steps, and route requests to the correct contacts in a timely manner.

• Plan and coordinate a high volume of meetings, including appointments involving residents, landlords, inspections, and other department-related participants.

• Prepare for meetings and conference calls by managing invitations, confirming attendance, and supporting related administrative follow-up.

• Handle sensitive records and confidential communications with sound judgment and a high level of care.

• Serve as a reliable point of contact for external partners, including public agencies and government offices, responding clearly and courteously.

• Monitor office supply levels and assist with general administrative operations to help maintain an efficient work environment.

• Provide additional department support as needed, which may include travel coordination and document preparation related to business activities.

• Assist with special administrative assignments and process-related tasks as priorities shift within the department.

Qualifications:

Other requirements for the Sr. Administrative Assistant position include and are not limited to:

• Previous experience providing senior-level or executive administrative support in a fast-paced work setting.

• Demonstrated ability to manage calendars, appointments, and high-volume scheduling with strong attention to detail.

• Excellent written and verbal communication skills, with the ability to interact effectively with internal and external stakeholders.

• Strong organizational skills with the capacity to balance multiple tasks, deadlines, and changing priorities.

• Proven ability to handle confidential information with discretion and sound judgment.

• Proficiency in general administrative support functions, including meeting coordination, conference calls, and office operations.

• Ability to learn department procedures quickly and apply them accurately in daily work.

• Experience supporting travel arrangements and preparing business-related documentation is preferred.

Interested candidates should reach out to Tori Gill at 215.568.4580 and reference JO# 03720-0013494524

Compensation

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