Payroll Specialist

Position Overview

The Payroll Coordinator is responsible for reviewing, auditing, and preparing employee timecard data for payroll processing. This role serves as a key quality control function between timekeeping and payroll systems, ensuring hours are accurately recorded, coded, and transferred before submission to the payroll processing team. The Payroll Coordinator works with managers and employees to resolve discrepancies and maintain payroll accuracy for a large workforce.

Key Responsibilities

• Review and audit employee timecards for accuracy and completeness.
• Approve timecards within the timekeeping system.
• Identify and investigate missing, incorrect, or excessive hours.
• Verify payroll data and perform quality control checks prior to processing.
• Transfer employee hours from the HCSS timekeeping system into ECMS payroll software.
• Ensure hours are coded appropriately to departments, projects, or cost centers.
• Research and resolve payroll discrepancies by partnering with managers and employees.
• Maintain compliance with company payroll policies and procedures.
• Prepare payroll data and submit completed payroll batches to the payroll processing team for final processing.
• Support payroll reporting and documentation as needed.

Qualifications:

• 2+ years of payroll, timekeeping, or accounting support experience.
• Experience reviewing and auditing employee timecards.
• Strong attention to detail and ability to identify discrepancies.
• Proficiency in payroll and timekeeping systems.
• Experience with HCSS, ECMS, or similar payroll software preferred.
• Strong Microsoft Excel and data entry skills.
• Ability to work in a high-volume environment supporting a large employee population.
• Excellent organizational, communication, and problem-solving skills.
• High school diploma required; Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or related field preferred.

Environment

• Supports payroll administration for approximately 3,300 employees company-wide.
• Directly responsible for reviewing and validating payroll data for approximately 400-500 employees each payroll cycle.
• High-volume, deadline-driven environment requiring strong accuracy and attention to detail.

Compensation

About Us

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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