Workplace Coordinator

We are looking for a highly organized Workplace Coordinator to support daily office operations in California. This Long-term Contract position is ideal for someone who can manage scheduling, coordinate communications, and keep administrative processes running smoothly. The role requires a proactive, detail-oriented individual who can handle payroll support, respond to inbound inquiries, and help maintain an efficient and well-supported workplace environment.

Responsibilities:

• Coordinate daily workplace activities, ensuring schedules, meetings, and operational tasks are organized and completed on time.

• Manage dispatch-related requests by directing assignments and communicating updates to the appropriate team members.

• Handle inbound calls effectively, provide accurate information, and route inquiries to the correct contacts as needed.

• Assist with leadership and administrative coordination by preparing materials, tracking priorities, and supporting day-to-day office needs.

• Maintain organized records, calendars, and communication logs to help workplace operations run efficiently.

• Collaborate with internal teams to address scheduling conflicts, administrative issues, and operational follow-up items.

• Monitor routine office processes and identify opportunities to improve coordination and responsiveness across the workplace.

Qualifications:

• At least 1 year of experience in workplace coordination, office administration, dispatching, or a similar support role.
• Demonstrated ability to manage multiple schedules, priorities, and deadlines in a fast-paced environment.
• Experience handling inbound phone calls and communicating effectively with employees, vendors, or customers.
• Working knowledge of full-cycle payroll processes and strong attention to detail when managing sensitive information.
• Strong organizational skills with the ability to keep records, calendars, and operational tasks well maintained.
• Ability to work independently while also supporting leadership and collaborating effectively with cross-functional teams.
• Clear verbal and written communication skills, along with a detail-oriented and service-oriented approach.

Compensation

$25.00-$28.00 Hourly

About Us

TalentMatch^®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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