Executive Assistant

We are looking for an organized and experienced Executive Assistant to support an executive for a role in West Los Angeles. This contract position will provide high-level administrative and operational support with an initial assignment expected to run through mid-September and the possibility of extension. The ideal candidate will bring strong judgment, excellent communication skills, and the ability to manage multiple priorities in a fast-paced environment.

Responsibilities:

• Prepare, edit, and finalize business documents, reports, and correspondence while ensuring accuracy, consistency, and clear presentation.

• Coordinate the development of presentations, proposals, and other key materials by organizing content, tracking deadlines, and collaborating with internal stakeholders.

• Address questions and information requests by applying knowledge of departmental activities, policies, and procedures to provide timely and accurate responses.

• Act as a go-to resource for team members on organizational guidelines and administrative processes by researching information and sharing clear direction.

• Manage meeting and event logistics, including scheduling, agenda preparation, vendor coordination, material distribution, and on-site support as needed.

• Gather and organize data for departmental reporting, perform basic analysis, and help structure findings in a clear and effective format.

• Support contract-related administrative work by coordinating with Procurement and Finance teams to resolve questions and maintain documentation.

• Assist with budget preparation and expense tracking by monitoring spending, identifying variances, and providing regular updates.

• Oversee daily office operations, including supply management and equipment coordination, while recommending process improvements that enhance efficiency.

• Provide guidance or administrative direction to support staff or outside partners when needed to help maintain workflow and service quality.

Qualifications:

• High school diploma required; a bachelor’s degree is preferred.
• At least 3 to 4 years of experience in an executive assistant or closely related administrative support role.
• Strong written and verbal communication skills with the ability to prepare clear correspondence and interact effectively with internal and external contacts.
• Demonstrated ability to manage multiple priorities, stay organized, and consistently follow through on assigned responsibilities.
• Excellent interpersonal and customer service skills with a detail-oriented and collaborative approach.
• Experience with calendar coordination, meeting support, and conference call logistics.
• Proficiency with office and business tools such as Concur, Cisco Webex Meetings, CRM systems, ADP, Kronos Timekeeping System, and related administrative software.

Compensation

$29.00-$32.00 Hourly

About Us

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­Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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