Office Assistant

We are looking for a dependable Office Assistant to support daily administrative operations for a Contract position based in San Francisco, California. This role serves as a key point of contact for visitors and residents, helping maintain an organized office environment while ensuring records, notices, and service requests are handled accurately. The ideal candidate is comfortable balancing front-desk support, document management, and routine clerical tasks in a fast-paced setting.

Responsibilities:
• Welcome walk-in visitors and provide courteous assistance, answering questions and directing inquiries appropriately.
• Draft and prepare resident communications, ensuring notices are completed accurately and distributed on time.
• Deliver and post required notices at assigned properties throughout the portfolio and nearby areas as needed.
• Receive maintenance-related requests, enter details into the Yardi system, and update records through completion.
• Maintain organized electronic records by scanning, uploading, and filing documents in company databases and Google Drive.
• Assemble and organize files for management review, making sure documentation is complete and easy to access.
• Collect and process recertification paperwork, verifying that submitted materials are routed to the proper files.
• Accept rent payments under management oversight and document transactions according to office procedures.
• Prepare outgoing mail materials, including stuffing and organizing envelopes, and help keep office supplies and shared spaces in order.

Qualifications:

• Previous experience in an office support, receptionist, or administrative role.
• Ability to provide attentive customer service to in-person visitors and incoming callers.
• Strong clerical skills, including document scanning, filing, and data entry.
• Comfortable using office software, shared drives, and database systems such as Yardi.
• Excellent organizational skills with the ability to manage multiple routine tasks accurately.
• Clear written and verbal communication skills for handling notices, documents, and general correspondence.
• Ability to work reliably in a contract position and follow established office procedures with attention to detail.

Compensation

$22.00-$22.00 Hourly

About Us

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­Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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Robert Half will consider qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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