Executive Assistant

We are looking for an Executive Assistant to provide high-level support to senior leadership in Park City, Utah. This role is central to keeping priorities organized, communications streamlined, and daily operations running smoothly in a fast-paced environment. The ideal candidate is highly organized, exercises excellent judgment, and can manage sensitive matters with professionalism and discretion.

Responsibilities:
• Direct and optimize the executive’s schedule, balancing business priorities with protected focus time and personal commitments.
• Evaluate incoming meeting requests, determine the best course of action, and adjust appointments to maintain an efficient calendar.
• Anticipate scheduling challenges early and resolve conflicts before they affect deadlines or key relationships.
• Act as a central point of contact for internal and external communications, ensuring messages are handled promptly and professionally.
• Prepare agendas, briefing materials, and background summaries so the executive is well informed ahead of meetings and events.
• Attend select meetings, document decisions and next steps, and monitor follow-through on assigned action items.
• Organize board-related logistics, including meeting coordination, materials distribution, and post-meeting communication.
• Arrange domestic and international travel, manage itinerary updates, and complete expense reporting with accuracy and timeliness.
• Support strategic initiatives through research, status tracking, project coordination, and timely escalation of risks or delays.
• Foster strong stakeholder relationships by coordinating outreach, event participation, speaking engagements, and thoughtful follow-up gestures.

Qualifications:

• Proven experience supporting senior executives in an Executive Assistant or similar high-level administrative role.
• Strong ability to manage complex calendars, prioritize competing demands, and maintain attention to detail.
• Experience coordinating travel arrangements, including flights, lodging, ground transportation, and itinerary management.
• Excellent written and verbal communication skills with the ability to represent leadership professionally.
• Demonstrated ability to handle confidential information with discretion and sound judgment.
• Skilled in preparing meeting materials, tracking follow-up items, and supporting executive-level meetings.
• Comfortable managing multiple projects simultaneously in a fast-moving, deadline-driven environment.

Compensation

$70,000.00-$90,000.00 Yearly

About Us

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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