Accounts Payable Specialist

We are looking for an experienced Accounts Payable Specialist to join the accounting team. This contract position with permanent potential is focused on keeping payables operations accurate, organized, and on schedule while supporting broader day-to-day accounting activity. The ideal candidate brings hands-on AP expertise, strong analytical skills, and the ability to manage invoice flow, vendor payments, and expense processing in a fast-paced onsite environment.

Responsibilities:
• Oversee the full invoice lifecycle by reviewing submissions, assigning correct account codes, confirming approvals, and entering transactions accurately into the accounting system.
• Evaluate freight-related billing, maintain supporting charge records, and update tracking documents to ensure reporting remains complete and reliable.
• Monitor payable aging reports, assess open vendor balances, and help determine which obligations should be included in scheduled payment cycles.
• Administer employee reimbursement activity and support the travel and expense platform to ensure timely and accurate processing.
• Examine credit card and other billing statements, investigate unusual or unclear charges, and route approved items for payment.
• Prepare and execute payment batches, including checks and electronic payments, while coordinating final disbursement details with accounting leadership.
• Match payments to remittance documentation, maintain organized vendor records, and support compliance activities such as 1099 preparation and audit requests.
• Process recurring commission payments and employee reimbursements related to approved safety equipment purchases.
• Provide backup assistance with accounts receivable tasks and contribute to additional accounting assignments as business needs require.

Qualifications:

• At least 3 years of experience in accounts payable or a closely related accounting function.
• Demonstrated ability to handle invoice coding, payment processing, vendor account review, and general AP administration with a high level of accuracy.
• Strong Microsoft Excel skills, including practical experience using functions such as VLOOKUPs and PivotTables.
• Working knowledge of ACH transactions, check runs, and standard accounts payable controls and documentation practices.
• Experience with Microsoft Dynamics GP (Great Plains) is preferred.
• Excellent attention to detail, time management, and organizational skills in a deadline-driven setting.
• Clear communication skills and the ability to work independently while collaborating effectively with internal teams.

Compensation

Based on experience

About Us

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