Operations Specialist

We are looking for an Operations Specialist to support day-to-day property operations for a real estate and facilities management environment in Fresno, California. This Long-term Contract position is ideal for someone who can keep multiple properties organized by managing invoices, records, service requests, and vendor communication with accuracy and urgency. The role requires strong administrative coordination, comfort working in property management systems such as Yardi or AppFolio, and the ability to partner effectively with property managers and field teams.

Responsibilities:
• Oversee the intake, review, and tracking of property-related invoices to help ensure timely and accurate processing.
• Coordinate with vendors on service needs, scheduling, status updates, and outstanding items across multiple locations.
• Manage maintenance activity by monitoring work orders, following up on open requests, and helping move repairs to completion.
• Maintain organized and up-to-date property files, including operational records, compliance materials, and inspection-related documentation.
• Enter and update data in property management platforms and spreadsheets while preparing routine operational reports.
• Monitor important due dates for inspections, compliance submissions, and other property-related deadlines to reduce operational risk.
• Serve as a communication link between property managers, site teams, and external partners to keep work moving efficiently.
• Address day-to-day operational issues across a portfolio of properties by identifying gaps, escalating concerns, and supporting resolution.
• Support high-volume administrative workflows with careful attention to detail and consistent follow-through.

Qualifications:

• At least 3 years of experience in an operations, property management, or administrative support role.
• Hands-on experience with Yardi, AppFolio, or another property management system.
• Strong background in invoice entry, data management, and maintaining accurate records.
• Experience coordinating work orders, vendor activity, and property-related service requests.
• Advanced or strong working knowledge of Microsoft Excel for tracking and reporting.
• Ability to manage competing priorities in a fast-paced, high-volume environment.
• Clear communication skills with the ability to collaborate effectively with property managers, vendors, and field personnel.

Compensation

$20.00-$23.00 Hourly

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