Administrative Assistant

We are looking for an experienced Administrative Assistant to support daily office operations in New York. This Long-term Contract position is ideal for someone who enjoys creating a welcoming environment while providing dependable support to advisors and office leadership. The role combines front-desk coordination, client-facing service, and detailed administrative work in a detail-oriented financial services setting.

Responsibilities:
• Welcome clients, guests, and service providers courteously and create a positive first impression for the office.
• Oversee reception activities and keep shared spaces, meeting rooms, and front-office areas neat, organized, and presentation-ready.
• Assist advisors and management with scheduling, correspondence, document preparation, and other day-to-day administrative tasks.
• Coordinate calendars, arrange appointments, and manage conference room usage to support efficient meeting flow.
• Help facilitate new client setup by gathering documentation, preparing forms, and maintaining organized files with a high level of accuracy.
• Support office logistics by processing mail, handling deliveries, ordering supplies, scanning records, and contributing to special assignments as needed.
• Maintain client information and records carefully while following company guidelines and confidentiality standards.
• Create reports, presentation materials, and meeting documents to support internal discussions and client interactions.
• Respond promptly to requests, anticipate administrative needs, and deliver attentive service that enhances the overall client experience.

Qualifications:

• At least 3 years of experience in an administrative assistant, receptionist, or office support role.
• Demonstrated ability to manage inbound calls, greet visitors, and handle front-desk responsibilities in a detail-oriented environment.
• Strong administrative support skills, including calendar management, document handling, and data entry.
• Comfortable working in an office setting with multiple priorities and changing daily demands.
• High level of attention to detail and ability to maintain accurate records and organized files.
• Strong written and verbal communication skills with a customer-focused and discreet approach.
• Proficiency with general office tasks such as scanning, filing, mail handling, and supply coordination.

Compensation

$28.00-$30.00 Hourly

About Us

TalentMatch^®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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