Records Manager

We are looking for a detail-focused Records Manager to support a non-profit organization in through a Long-term Contract assignment. This fully on-site role is well suited for an administrative team member who can balance records coordination, public-facing communication, and day-to-day office support with accuracy and professionalism. The position will play an important part in organizing documentation, responding to information requests, and keeping essential office processes running smoothly.

Responsibilities:
• Manage incoming requests for public records, subpoenas, and related document inquiries by reviewing, logging, and monitoring each item through completion.
• Coordinate the collection and delivery of requested materials such as agreements, agendas, meeting records, reports, drawings, and other official documents.
• Maintain organized tracking systems and accurate files to support records retention, retrieval, and reporting activities.
• Monitor requests submitted through online channels and ensure timely follow-up with internal teams and external parties.
• Assist with legally sensitive documentation needs, including support for subpoena-related records and other formal information requests.
• Prepare meeting packets, create supporting materials, record discussions, and distribute finalized minutes as needed.
• Produce administrative documents such as recognition certificates, payment-related paperwork, and other office correspondence.
• Provide attentive service to the public and internal departments while supporting additional clerical and operational projects as assigned.

Qualifications:

• At least 3 years of experience in records management, administrative support, or a closely related office-based role.
• Demonstrated ability to handle confidential information with care while maintaining a high level of accuracy and organization.
• Strong written and verbal communication skills with the ability to respond clearly to both internal stakeholders and the public.
• Experience managing multiple deadlines and priorities in a structured, detail-driven environment.
• Proficiency with Microsoft Office applications for document preparation, tracking, and reporting.
• Background in public-sector administration, legal records support, subpoena processing, or public information requests is preferred.
• Familiarity with systems such as Granicus, CivicGov, Legistar, LegalKey, or FileSurf is a plus.
• Knowledge of compliance-related environments, including anti-fraud or AML-related documentation practices, is beneficial.

Compensation

$34.46-$39.90 Hourly

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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