Executive Assistant

Hannah Savage with Robert half is working with a client who is seeking a highly organized and proactive Executive Assistant to support senior leadership while assisting with day-to-day office operations. This role is ideal for someone who thrives in a fast-paced environment, enjoys wearing multiple hats, and takes pride in keeping both executives and the office running smoothly. The ideal candidate will have previous experience supporting senior level management, is highly professional and organized, and is comfortable multi-tasking. This position is based out of Rochester, NY and is fully onsite.

Key Responsibilities

• Coordinate complex domestic and international travel arrangements, including itineraries, accommodations, and logistics.
• Manage executive calendars, schedule meetings, and ensure priorities are aligned.
• Prepare, edit, and distribute professional correspondence, presentations, meeting notes, and company communications.
• Assist with expense reporting and reimbursement processing for sales and leadership teams.
• Serve as a key point of contact for office operations, ensuring the workplace remains organized, functional, and well-stocked.
• Oversee relationships with building management and vendors, including office lease and facility-related matters.
• Support administrative projects across departments as needed.
• Provide backup support for HR activities, including onboarding coordination and employee-related administrative tasks.
• Assist with basic accounting and financial administrative functions.
• Open and close the office as needed and help maintain a professional, welcoming work environment.
• Coordinate logistics for company meetings, events, and leadership gatherings.

For immediate and confidential consideration, contact Hannah Savage with Robert Half's Rochester, NY branch today!

Qualifications:

Qualifications

• 3+ years of executive assistant, office management, or senior administrative support experience.
• Exceptional organizational and time management skills with the ability to juggle multiple priorities.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Demonstrated ability to handle confidential information with professionalism and discretion.
• Comfortable working independently and taking initiative to solve problems.
• Experience supporting executives, HR, accounting, or office operations is highly preferred.

Compensation

$60,000.00-$75,000.00 Yearly

About Us

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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