Payroll & Leave Specialist

Samson, the worldwide leader in high performance cordage, is seeking a Payroll & Leave Specialist who will be responsible for administering accurate and timely payroll, both domestic and international, and coordinating employee leave programs for Samson. This role serves as a key resource for employees and managers on payroll, timekeeping, and leave-related questions while ensuring processes are administered consistently and in accordance with company policies and applicable federal, state, and local requirements. 

The Payroll & Leave Specialist partners closely with Human Resources, Finance, managers, and employees to maintain accurate records, resolve issues, support compliance, and provide a positive employee experience while practicing a high level of business ethics and professionalism and adhering to safety and quality guidelines in support of Samson strategy and core values.

Who You Are:

• An experienced payroll professional with at least 5 years of payroll experience using an HRIS system.
• Knowledgeable in time and attendance practices, with an understanding of federal and state wage and hour, employment laws.
• Experienced in leave of absence management, with at least 2 years of experience supporting employees and managers through the leave process.
• Detail-oriented, with a strong understanding of the importance of accuracy in the role.
• Trusted to deal appropriately with confidential and highly sensitive information, with a genuine interest and respect for people and their concerns.
• A relationship builder who works effectively with individuals at all levels of the organization and with a diverse group of individuals.
• A clear and concise communicator, both orally and in writing, with strong attention to detail.
• Proficient in Microsoft Office, with the ability to quickly learn new programs.
• Knowledgeable in federal and state wage and hour, employment laws, and leaves.
• Highly organized, with the ability to set priorities, meet deadlines, and manage multiple projects in a fast-paced, changing environment.
• A qualitative and analytical thinker who provides recommendations based on data.
• Committed to delivering excellent customer service to both customers and colleagues.

What You’ll Do:

• Process and audit multi-location and international payroll, update and maintain accurate data and employee records using an HRIS system, including new hires, terminations, and employment changes, while ensuring data integrity.
• Create and maintain manual and electronic HR files and provide necessary payroll reporting to Finance.
• Track, report, and audit time and attendance on a weekly basis to ensure accuracy and compliance with wage and hour laws. Partner with supervisors and/or managers to verify documentation related to time and attendance.
• Review quarterly and annual federal and state tax filings and reconcile year-end processes such as W-2 and 1095-C production.
• Work with third-party administrators and owners to ensure accurate 401(k) administration.
• Manage leaves of absence and ensure compliance with pertinent regulations and Samson policies. Serve as the main contact with the leave of absence vendor, employees, and managers.
• Assist staff with Time & Attendance tracking related to leaves and work with the HR Manager and Director on non-standard leaves, special circumstances, ADA accommodations requested, and non-FMLA leaves that are not approved.
• Coordinate with the Safety Department on workers’ compensation leaves and work with employees who file short- and long-term disability claims.
• Participate in annual audits in conjunction with Finance and our owners as requested.
• Support the HR team in conducting self-audits to ensure compliance with IRS, IRC, DOL, FMLA, FLSA, ADA, ACA, COBRA, HIPAA, and other regulations pertinent to benefits, leaves, and compensation.
• Under general supervision, assist with projects related to the development and implementation of strategy, communications, and process improvement for HR initiatives.
• Provide backup and support for benefits administration as needed.
• Perform other duties as assigned.

What You Should Have:

Education:

• Required: High school diploma or equivalent. 
• Desired: Associate or bachelor's degree in accounting or human resources.

Experience:

• Required: 5 years of payroll experience using an HRIS system (i.e., Paylocity, ADP, Paycom, etc.). 2 years of leave management experience. 

What We Offer:

• We enjoy ample paid time away from the office with a starting PTO accrual of 15 days for vacation or sick leave, 10 paid holidays, a paid personal day, and paid volunteer time each year.
• We prioritize our employees’ wellbeing and offer comprehensive and affordable Health, Dental and Vision insurance for employees and family. We also offer free Mental Health benefits and an optional free Wellness Plan.
• We celebrate our success as a team and offer annual profit sharing and bonus structures based on position.
• We invest in our employees’ futures by offering a generous 401k match up to 6% of salary. We also offer tuition reimbursement for choosing to further your education.
• We ensure our employees are taken care of during unexpected events, offering paid bereavement leave, employer-paid life and disability insurance, and paid jury duty leave.
• We offer a paws-itive work environment and friendly well-behaved dogs are welcome to join their humans at work in the corporate office.
• All benefits are offered in accordance with our plan documents and policies. 

Compensation:

The targeted hiring range for this position is $33.00 – $39.50 per hour. 

Hiring rate will depend on qualifications and experience. 

Samson has established wage scales for all of our positions, which are based on a minimum and maximum. The targeted hiring rate above is set to allow for employee’s growth within the role. full range for this position is $32.56 – $46.17 per hour.

About Us:

With over 140 years in the synthetic rope industry, we are focused on meeting the needs of demanding customer applications. At Samson, we’re not just about developing innovative synthetic rope solutions. We also pride ourselves on providing the industry’s best service. From pre-sale to installation to post-delivery follow-up, we want to ensure that we maximize customer experiences to the fullest potential through continually inventing, refining, and optimizing our products.

This is an outstanding opportunity to join a team of pioneers keenly focused on making products that not only meet but exceed expectations. That ambition is reflected in our culture of ingenuity and attention to detail. But at the end of the day, it’s our people, not just our products, that make Samson a dynamic company to work for. 

Samson Rope is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

We are an Equal Opportunity Employer (Minority/Female/Disability/Veteran). Employment is contingent on a successful background and illicit drug screen.

Equal employment opportunity, including veterans and individuals with disabilities.

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