Property Associate (PM)

We are looking for a detail-oriented Property Associate to support day-to-day operations for a commercial property portfolio in Boston, Massachusetts. This is a Contract position suited for someone who brings strong customer service instincts, administrative precision, and the ability to thrive in a collaborative, smaller team environment. The role is fully on-site and combines office coordination, tenant-facing support, and accounting assistance to help keep building operations organized, responsive, and compliant.

Responsibilities:
• Manage invoice intake, verify coding accuracy, and assist with payment processing to support timely accounts payable activities.
• Provide support for receivables by preparing tenant billings, issuing statements, following up on outstanding balances, and handling approved billing updates.
• Monitor office and property-related administrative expenses, help maintain budget awareness, and flag opportunities to improve cost efficiency.
• Coordinate lease-related paperwork, maintain organized records, and track critical notice dates to help ensure deadlines are met.
• Oversee day-to-day office administrative needs, including mail distribution, shipping, correspondence preparation, and upkeep of filing systems across digital and physical records.
• Prepare reports, memos, and other business documents for internal teams and external stakeholders while ensuring information is accurate and well organized.
• Schedule shared spaces, support meetings and events, and assist with logistics such as catering, travel arrangements, and team activities.
• Coordinate visitor and vendor access, process building entry requests, and help manage access card activation and deactivation as needed.
• Review certificates of insurance for tenants and contractors, monitor renewal timelines, and communicate upcoming expirations to maintain compliance.
• Assist with tenant onboarding, welcome communications, and move-in or move-out coordination while supporting audit preparation and general property team operations.

Qualifications:

• Prior experience in property administration, office management, or a similar support role within a business environment that values accuracy and organization.
• Strong customer service skills with the ability to communicate effectively with tenants, vendors, and internal teams.
• Working knowledge of accounts payable, accounts receivable, billing support, and basic expense tracking.
• Proficiency in Microsoft Excel and confidence using business systems and databases for reporting and record maintenance.
• Ability to manage documentation with a high level of accuracy, organization, and attention to deadlines.
• Comfortable working on-site as part of a smaller team and contributing wherever operational support is needed.
• Experience with Yardi is highly preferred, though not required.
• Familiarity with compliance documentation, insurance tracking, and audit support is a plus.

Compensation

$25.00-$30.00 Hourly

About Us

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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