Executive Assistant

We are looking for an Executive Assistant to provide dependable operational and administrative support for a nonprofit team in New York, New York. This Long-term Contract position will play an important role in assisting the Fulbright U.S. Student Program by coordinating applicant communications, supporting application processing, and helping maintain organized program materials. The ideal candidate brings strong attention to detail, sound judgment, and the ability to manage multiple priorities in a fast-paced environment.

Responsibilities:
• Manage daily administrative activities for the program team, ensuring timely follow-up on tasks, correspondence, and scheduling needs.
• Respond to questions from student applicants clearly and thoughtfully, and provide guidance related to application processes and required materials.
• Assist with reviewing application submissions for completeness, accuracy, and adherence to program guidelines.
• Prepare selection and review materials for internal use, helping the team stay organized throughout the evaluation process.
• Conduct technical checks and basic analysis of applications and related documentation to support informed decision-making.
• Support meeting logistics for facilitators and program staff, including coordinating materials, communications, and follow-up actions.
• Maintain accurate records through data entry, document tracking, and organized filing of applicant and program information.
• Distribute informational and program-related mailings to applicants and other stakeholders as needed.

Qualifications:

• At least 2 years of experience in an administrative or executive assistant role.
• Demonstrated ability to manage correspondence, respond to inquiries, and provide high-quality administrative support.
• Experience working with applications, supporting document review, or handling process-driven administrative tasks.
• Strong organizational skills with exceptional attention to detail and the ability to balance multiple deadlines.
• Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
• Effective written and verbal communication skills with a detail-focused and service-oriented approach.
• Comfort with data entry, record maintenance, and basic analytical review of information.

Compensation

$22.80-$26.40 Hourly

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