Executive Assistant

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide comprehensive administrative and personal support to senior leadership. This role requires exceptional multitasking abilities, strong communication skills, discretion in handling confidential information, and proficiency with QuickBooks. The ideal candidate is a self-starter who can manage business and personal priorities while maintaining professionalism and efficiency.

Key Responsibilities

Executive Support

Manage complex calendars, appointments, meetings, and travel arrangements.

Coordinate and prepare meeting agendas, presentations, reports, and correspondence.

Screen calls, emails, and other communications, prioritizing matters requiring attention.

Handle confidential information with the highest level of discretion.

Maintain organized filing systems, records, and company documents.

Monitor deadlines and follow up on action items to ensure timely completion.

Assist with special projects and business initiatives as assigned.

Personal Assistant Duties

Coordinate personal schedules, appointments, and travel arrangements.

Manage household vendors, service providers, and personal errands as needed.

Assist with event planning, reservations, and personal administrative tasks.

Track personal expenses and organize receipts and records.

Handle personal correspondence and maintain confidentiality at all times.

Help balance and prioritize business and personal commitments.

Accounting & QuickBooks Responsibilities

Process accounts payable and accounts receivable transactions.

Enter and maintain financial data in QuickBooks.

Reconcile bank and credit card statements.

Prepare invoices and monitor collections.

Generate financial reports and assist with budgeting activities.

Maintain accurate records and supporting documentation.

Coordinate with external accountants, bookkeepers, or tax professionals as needed.

Qualifications

3+ years of experience as an Executive Assistant, Personal Assistant, Office Manager, or similar role.

Proficiency in QuickBooks required.

Strong knowledge of Microsoft Office Suite, including Outlook, Excel, Word, and PowerPoint.

Excellent verbal and written communication skills.

Exceptional organizational and time-management abilities.

Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.

Strong attention to detail and problem-solving skills.

Professional demeanor and ability to interact with executives, clients, and vendors.

High level of integrity and discretion when handling sensitive information.

Qualifications:

Preferred Qualifications

Associate's or Bachelor's degree in Business Administration, Accounting, or related field.

Experience supporting C-level executives, business owners, or entrepreneurs.

Familiarity with bookkeeping and financial reporting processes through QuickBooks

Experience coordinating both professional and personal obligations for executives.

Key Competencies

Organization and planning

Confidentiality and discretion

Initiative and resourcefulness

Relationship management

Multitasking and adaptability

Financial acumen

Attention to detail

Strong follow-through and accountability

For confidential consideration, please reach out to Emily Schneller, Robert Half Recruiting Manager, at 504-264-5922. Thank you for your interest in Robert Half.

Compensation

$60,000.00-$70,000.00 Yearly

About Us

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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