Specialist III - Distribution

Position Description

Performs responsible, specialized duties within a unit of a department. Responsibilities include activities which require knowledge of departmental procedures. Employee performance is based upon a review of completed work and overall results obtained. May supervise clerical employees.

Department

General Services Lbk

Major/Essential Functions

• Sort and deliver all mail and packages using Stop Numbers, department, and name of recipient to determine delivery location.
• Determine recipient and legibly mark mail to clearly identify recipient if mail piece does not indicate the recipient otherwise.
• Service department copiers with paper and record daily usage.
• Replace toner if needed. Report any copier issues to supervisor or Swift Print Coordinator.
• Receive, sign, and electronically scan incoming package shipments from all vendors. Track all incoming, outgoing, sorted, delivered, and attempted status changes to packages using tracking software. Determine recipient and legibly mark packages to clearly identify recipient. Verify counts, sort, and process as directed.
• Deliver freight/deliver and pickup Airgas tanks.
• Assist with Bulk Mail preparation, including folding, inserting, tabbing, and sorting mail into assigned trays or bins.
• Pickup and deliver mail and packages to US Post Office, TTU Campus, TTUHSC clinics, and other TTUHSC locations using state owned vehicle.
• Sort and meter all incoming mail by type, including sealed and unsealed, size, weight, and destination (if destination is outside the US.)
• Type Freight labels, verify addresses, measure and weigh packages.

Occasional Duties

• Cross Training, Institutional Training, Safety Training.
• Maintain Clean and Efficient workspace, clean dock and storage areas.
• Move pallets of paper and recycling around building.
• Service vehicles.
• Maintain equipment, lubricate wheels, replace print heads, clean meter.

Required Qualifications

High school plus 3 years experience. Additional education may substitute for experience on a year for year basis.

Preferred Qualifications

• Warehouse or Mail Center Experience.
• Prior Fork Lift Certification.
• Valid Current Driver License Required for Vehicle Insurance.

EEO Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, genetic information or status as a protected veteran.

Jeanne Clery Act

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. To view this report, visit the TTUHSC Clery Act website at https://www.ttuhsc.edu/compliance/clery-report.aspx.