Executive Assistant

We are looking for an organized and experienced Executive Assistant to support senior leadership within a fast-paced financial services environment. This long-term contract position ideal for someone who can balance executive support, client-facing coordination, and day-to-day office administration with a high level of discretion. The role requires strong judgment, attention to detail, and the ability to keep multiple priorities moving smoothly while partnering across internal teams.

Responsibilities:

• Deliver high-level administrative support to senior leaders, including managing priority tasks, coordinating follow-ups, and assisting with special assignments.

• Oversee complex calendars, schedule meetings and organize travel plans and related logistics for executives.

• Prepare meeting materials such as presentations, agendas, and supporting documents to help leadership and teams stay well organized.

• Review and submit expense reports accurately and promptly while following company policies and reimbursement procedures.

• Respond to incoming administrative requests and serve as a dependable point of coordination for day-to-day support needs.

• Partner with departments including Finance, Compliance, and Asset Management to keep workflows, documentation, and communications aligned.

• Draft, edit, and proofread business documents, engagement materials, and related correspondence to ensure quality and consistency.

• Maintain client and engagement records, process documentation through e-signature platforms, and monitor submissions for completeness and compliance.

• Support client events, office meetings, and reception coverage when needed, including visitor greeting, call handling, mail coordination, and post-event organization.

• Produce recurring and ad hoc reports related to client engagements and business development activity for senior leadership review.

Qualifications:

• At least 3 years of experience providing executive-level or senior administrative support in an office setting that requires close attention to detail.
• Bachelor’s degree preferred.
• Advanced working knowledge of Microsoft Office, including Word, Excel, PowerPoint, and Outlook.
• Proven ability to manage calendars, coordinate executive meetings, and arrange business travel with accuracy.
• Strong written and verbal communication skills with a detail-focused and service-oriented approach.
• Excellent organizational skills with the ability to manage multiple deadlines, shifting priorities, and detail-sensitive work.
• Demonstrated discretion when handling confidential client, business, and financial information.
• Availability to work onsite Monday through Friday, with flexibility for evening hours or additional time during busy periods.

Compensation

$32.00-$37.00 Hourly

About Us

TalentMatch^®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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