Administrative Assistant

We are looking for a detail-oriented Administrative Assistant to support daily office operations in Milpitas, California. This Contract position is ideal for someone who enjoys creating a welcoming front-office experience while keeping administrative tasks organized and on schedule. The role combines receptionist support, records management, and basic financial processing to help the team run efficiently.

Responsibilities:
• Welcome visitors and customers professionally, creating a positive and organized front-desk experience.
• Manage incoming phone calls, direct inquiries to the appropriate contacts, and ensure messages are communicated promptly.
• Record and process accounts payable items on the day they are received to support timely administrative workflows.
• Maintain organized files for sales documentation, invoices, resale certificates, and payable records for easy retrieval and accuracy.
• Handle credit card approval requests by reviewing submissions and routing them through the proper process.
• Keep open order documentation current and complete, including performing routine weekly file cleanup.
• Provide backup assistance for billing activities when coverage is needed.
• Support a range of day-to-day office and administrative tasks to help maintain smooth business operations.

Qualifications:

• Experience or interest in administrative support, front-desk coordination, or office assistance.
• Ability to manage inbound calls effectively and communicate clearly with customers and internal teams.
• Strong organizational skills with attention to detail in filing, document handling, and data entry.
• Comfortable working with routine administrative processes, including payment-related paperwork and record maintenance.
• Basic proficiency with standard office systems and general administrative tools.
• Ability to prioritize multiple tasks and complete time-sensitive work accurately.
• Detail-oriented approach and customer service skills suited to a reception or office support environment.

Compensation

$19.79-$22.91 Hourly

About Us

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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