Purchasing Specialist

We are looking for a Purchasing Specialist to support day-to-day procurement operations for a Contract position based in Huntington Beach, California. This role focuses on managing purchase requests, issuing orders, tracking deliveries, and ensuring employees receive timely updates throughout the purchasing process. The ideal candidate brings strong attention to detail, sound judgment when working with vendors, and a service-oriented approach to supporting internal stakeholders.

Responsibilities:
• Review incoming purchase requests for completeness, accuracy, and required approvals before moving them forward for processing.
• Prepare purchase orders and place orders with authorized suppliers in alignment with organizational purchasing practices.
• Track open orders and keep employees informed about shipment timing, delays, substitutions, and expected delivery dates.
• Work directly with vendors to address damaged goods, missing items, return requests, pricing issues, and related credits.
• Receive incoming deliveries and match shipments against purchase orders and packing documentation to confirm accuracy.
• Partner with the Business Office to assemble and submit backup materials for monthly Amazon and company credit card transactions.
• Maintain orderly purchasing files and records so documentation is accurate, accessible, and audit-ready.
• Research products, compare pricing, evaluate vendor options, and recommend cost-conscious purchasing solutions when requested.
• Provide responsive support to faculty and staff by answering questions related to ordering activity, delivery progress, and procurement status.

Qualifications:

• At least 2 years of experience in purchasing, procurement, buying, or a related supply chain support role.
• Working knowledge of purchase order processing, vendor coordination, and shipping follow-up activities.
• Experience handling purchasing documentation, recordkeeping, and reporting with a high level of accuracy.
• Ability to manage multiple requests at once while maintaining strong attention to detail and meeting deadlines.
• Familiarity with purchasing systems and standard business software used for tracking orders and related records.
• Strong communication and customer service skills when supporting internal employees and external vendors.
• Experience reviewing product options, pricing, and sourcing alternatives to help identify cost-saving opportunities.

Compensation

$21.00-$24.00 Hourly

About Us

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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