Posted August 22, 2026
Human Resources Associate
Group O
Milan, Illinois, United States 61264
Full-Time
Reference: 286658718
Position Title: Human Resources Associate
Location: Milan, IL (4905)
Department: Human Resources
Workplace Type: Onsite
Reporting To: Amanda Laffoon
Compensation: $21.00 - $24.00 / hour
Human Resources Associate
Are you passionate about helping people and creating exceptional employee experiences? Do you take pride in accuracy, organization, and finding ways to make processes run more efficiently? If this sounds like you, we'd love to hear from you. We invite you to learn more about our Human Resources Associate role and apply to join our team.
As a Human Resources Associate, you will play a key role in supporting employees throughout their employment journey by maintaining employee records, administering benefits, assisting with onboarding, conducting audits, and supporting HR programs and initiatives. We are seeking a detail-oriented and customer-focused professional who is committed to delivering exceptional service and supporting the success of our employees and organization.
Key Responsibilities
Essential Functions:
- Maintain accurate and up-to-date employee records within Human Resources Management System (Paycom), ensuring personnel files, documentation, and employment data are complete and up to date
- Validate onboarding for Core and Temp Workers and hire into HR Management System
- Process Personnel Action Forms (PAFs) for rehires, terminations, and other employee updates
- Review, reconcile, and process invoices related to HR
- Administer and facilitate new hire orientation
- Provide administrative support including generating reports, uploading documentation, and maintaining employee records
- Validate employee benefit enrollments, investigate and reconcile benefit discrepancies, and partner with carriers and internal stakeholders to ensure accurate coverage and billing
- Serve as a point of contact for employees, managers, and external partners by delivering exceptional customer service through in-person, phone, and email interactions
- Performs audits of various HR functions and recommends corrective action
- Assists with research and/or special projects
Secondary Functions:
- Coordinate employee events
- Process mail
- Order office supplies
Job Qualifications
Education:
- High School diploma or equivalent
Experience:
- Data entry in software system
- 1-2 years of clerical/administrative experience
Preferred Experience:
- 1-2 years of clerical/administrative experience in Human Resources department
Skills and Qualifications:
- Intermediate computer skills: Microsoft Word, Excel, PowerPoint
- Exceptional verbal and written communication skills
- Excellent organization and time management skills
- Problem solving
Preferred Skills and Qualifications:
- Computer: Microsoft Outlook, Microsoft SharePoint, HR Management System (HRMS)
- Bi-lingual English/Spanish, verbal and written
- Presentation skills
- Initiative
- Professionalism
- Maintain confidentiality
- Dependable
- Adaptable
Physical Requirements:
- Ability to sit for long periods of time
Benefits
- Medical, Dental, Vision, and Life Insurance
- Flexible Spending Accounts (Medical and Dependent Care)
- 401(k) Plan with Company Match
- Generous Paid Time Off
- 10.5 Paid Holidays
- Career Development Opportunities
About Group O
At Group O, it’s our employees who we value most. That’s why we provide a supportive environment where employees are given every opportunity to excel. Group O offers a wide variety of careers with room for professional growth and advancement, and we are always looking for motivated individuals to join our team. At Group O, our employees’ health and well-being is equally as important as the work they perform. We back up that philosophy by providing a competitive benefits package that supports now and for their future.
In 1974, Bob Ontiveros saw an opportunity to live the American dream and build a company for himself and his family. 50 years later, the packaging company he originally founded out of the back of his station wagon - Group O is ranked by the United States Hispanic Chamber of Commerce as one of the top five Latino-owned businesses in the country. Group O has gained prestige for helping Fortune 500 companies like Samsung, Michelin, Caterpillar, and PepsiCo turn their most complex business challenges into centers of profitability and efficiency. Headquartered in Milan, IL, Group O employs over 1,200 employees.
Group O is committed to providing equal employment opportunities to all employees and applicants for employment. We prohibit discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, and sexual orientation. If you require accommodations to participate in the job application process, please contact [email protected], we will work with you to meet your needs. Information provided by applicants will be treated with the utmost confidentiality. We respect your privacy and will handle your application data in accordance with our privacy policy.
Equal employment opportunity, including veterans and individuals with disabilities.
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