Executive Assistant

Our client is looking for an experienced Executive Assistant to provide high-level support to senior leadership team. This role combines executive administration, coordination across stakeholders, and follow-through on priority initiatives in a fast-moving environment. The ideal candidate brings sound judgment, exceptional organization, and the ability to manage confidential matters with professionalism while helping leaders stay focused on strategic objectives.

This position offers a salary of $90,000-$110,00 + health, vision, dental insurance + 401K w/match + PTO and more.

Responsibilities:

• Oversee intricate executive calendars, align competing priorities, and resolve scheduling conflicts to keep leadership time focused on critical business needs.

• Arrange domestic and international travel logistics, including transportation, lodging, and itinerary management, while adapting quickly to changes.

• Prepare, review, and refine executive correspondence, presentation materials, leadership reports, and summary documents with a high level of accuracy.

• Track action items and strategic initiatives from leadership meetings, monitor progress, and help ensure key deliverables are completed on time.

• Serve as a central point of contact between executives and internal or external partners, promoting clear communication and timely follow-up.

• Manage expense submissions, support budget-related administrative tasks, and help maintain adherence to reporting and approval standards.

• Coordinate agendas, materials, and logistics for executive meetings, board sessions, quarterly leadership gatherings, and other special events.

• Safeguard confidential records and sensitive communications while maintaining organized files, documentation, and executive information flow.

• Contribute to office and administrative operations as needed and provide support on special assignments that advance leadership priorities.

Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster

Qualifications:

• 10+ years of experience supporting senior executives in a high-level administrative, operational, or strategic support role.

• Demonstrated ability to manage complex calendars, executive meetings, and multi-layered travel arrangements with minimal oversight.

• Strong project coordination and organizational skills, with the ability to handle multiple priorities in a fast-paced setting.

• Excellent written and verbal communication skills, including experience preparing business correspondence and executive materials.

• Proven discretion in handling sensitive information and maintaining confidentiality in executive environments.

• High attention to detail, sound judgment, and a reliable, dependable approach to daily responsibilities.

• Proficiency in compliance-related administrative processes such as expense documentation, record management, and information control.

• Experience working within a global or financial services environment is preferred.

• Bachelor's Degree highly preferred.

Compensation

$90,000.00-$110,000.00 Yearly

About Us

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Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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