Administrative Assistant

OVERNIGHT ADMINISTRATIVE ASSISTANT: 12am - 8:30am Friday - Tuesday 40 scheduled hours

We are looking for a detail-oriented Linehaul Support Administrator 2 to provide high-level administrative and operational support for transportation activities in Moon Township, Pennsylvania. This Long-term Contract position is ideal for someone who excels at organizing documentation, reviewing invoices, and maintaining accurate reporting across multiple systems. The role partners with internal teams to monitor linehaul activity, support compliance efforts, and help resolve day-to-day operational issues with efficiency and professionalism.

Responsibilities:

• Maintain transportation records, reports, and supporting documents to ensure information is complete, current, and easy to retrieve.

• Review invoices and related data for accuracy, identify discrepancies, and coordinate follow-up actions to support timely resolution.

• Track operational activity through monitoring tools and web-based applications, escalating concerns when trends or exceptions are identified.

• Prepare recurring reports using Excel, Power BI, and other Microsoft technologies to support monthly analysis and decision-making.

• Coordinate administrative processes such as renewals, status updates, and communication with internal stakeholders and external agencies when needed.

• Support compliance-related activities by verifying documentation, following established methods, and helping maintain audit readiness.

• Assist transportation services teams with issue resolution, scheduling support, and workflow coordination across Outlook, Teams, and other office platforms.

• Analyze operational data to identify gaps, improve reporting accuracy, and strengthen day-to-day linehaul support processes.

Qualifications:

• Experience providing administrative or operational support in a transportation, logistics, or similar business environment.
• Strong working knowledge of Microsoft Excel, Outlook, Teams, and other Microsoft Office applications.
• Ability to review documentation, process invoice-related information, and maintain accurate records with close attention to detail.
• Familiarity with audits, compliance practices, and standardized procedures for handling business documentation.
• Comfortable using monitoring tools, web-based systems, and reporting platforms such as Power BI.
• Effective written communication skills with the ability to work across teams and respond to issues in a detail-focused manner.
• Strong time management and organizational skills, with the ability to manage recurring tasks on a monthly basis.
• Ability to analyze data, identify inconsistencies, and support timely problem resolution in a fast-paced operations setting.

Compensation

$20.00-$21.00 Hourly

About Us

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