Workflow Coordinator

We are looking for an experienced and dependable Workflow Coordinator to support daily office operations in a detail-oriented law firm setting. This Long-term Contract opportunity is ideal for someone who enjoys creating an organized, welcoming environment while balancing front-desk support, hospitality, and administrative service tasks. The person in this role will help maintain a smooth workplace experience for attorneys, staff, and visitors through attentive coordination and hands-on operational support.

Responsibilities:
• Welcome visitors and manage front-desk activities with professionalism, ensuring a positive experience for clients, guests, and employees.
• Prepare conference rooms for meetings by arranging spaces, confirming readiness, and supporting hospitality needs throughout the day.
• Coordinate incoming work requests and office service needs to keep daily operations organized and responsive.
• Maintain office printing areas by restocking paper, monitoring supply levels, and arranging toner replenishment as needed.
• Oversee ordering of workplace and administrative supplies to support uninterrupted office operations.
• Sort, distribute, and process incoming and outgoing mail, packages, and shipments with accuracy and timeliness.
• Provide copy, print, and document scanning assistance for office users while meeting quality and turnaround expectations.
• Observe general office activity and step in with operational support where needed to help the site run efficiently.
• Offer backup coverage for reception and hospitality duties during breaks, absences, or scheduled time away.

Qualifications:

• Prior experience supporting office operations, reception, mailroom, copy, or hospitality functions in a detail-focused environment.
• Ability to scan, copy, and manage document handling tasks with strong attention to detail.
• Experience working with mail distribution, shipping, receiving, and related administrative workflows.
• Comfortable answering and routing calls through a multi-line phone system.
• Strong organizational skills with the ability to manage multiple service tasks throughout the day.
• Strong communication skills and a client-facing demeanor.
• Ability to work onsite Monday through Friday and provide dependable day-to-day support.

Compensation

$19.95-$23.10 Hourly

About Us

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. Robert Half is not a law firm and does not provide legal representation. Robert Half project lawyers do not constitute a law firm among themselves. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use and Privacy Notice.