Administrative Assistant

We are looking for a bilingual Administrative Assistant to support daily front-office operations for a busy real estate and property environment in New York. This Contract position will serve as a key point of contact for employees, visitors, and vendors, helping the office run smoothly through strong organization, communication, and coordination. The ideal candidate is comfortable managing multiple administrative priorities at once, providing strong reception support, and responding promptly to requests from both onsite and hybrid team members.

Responsibilities:
• Serve as the primary reception and administrative support presence for a large office, responding to questions and requests from staff, guests, and remote team members.
• Coordinate meal and lunch deliveries by arranging orders, confirming arrival times, and monitoring delivery status to ensure timely service.
• Oversee meeting spaces by managing conference room bookings, preparing rooms for use, and helping maintain an organized schedule for shared areas.
• Welcome visitors in a courteous manner, register guest arrivals, and direct them to the appropriate meeting rooms while offering refreshments such as coffee, tea, or water.
• Support office security procedures by maintaining visitor records and ensuring guest access is properly documented.
• Prepare outbound shipments by creating FedEx labels, packaging materials, and organizing items for dispatch.
• Sort and distribute incoming mail and deliveries to the appropriate recipients across the office.
• Provide general front-desk and administrative assistance that helps maintain an efficient, responsive, and well-organized workplace environment.

Qualifications:

• Fluency in spoken Spanish is required, with written Spanish skills considered a strong advantage.
• Prior experience in an administrative support or front-desk role is required.
• Ability to coordinate schedules, meetings, and shared office resources with strong attention to detail.
• Comfortable working in a fast-paced office setting that supports a large employee population.
• Strong interpersonal skills with the ability to greet visitors and assist staff in a courteous and detail-focused manner.
• Experience in real estate or property management is preferred.
• Familiarity with handling mail, deliveries, and shipping tasks such as preparing courier labels and packages.

Compensation

$20.90-$24.20 Hourly

About Us

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Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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