Payroll Administrator

We are looking for a Payroll Administrator to oversee accurate and timely payroll operations for a workforce of approximately 350 employees in Westbury, New York. This position supports a largely unionized field population and requires close attention to wage rules, timekeeping records, and payroll compliance. The ideal candidate brings strong payroll knowledge, experience handling multi-state processing, and the ability to work effectively in a fast-paced environment; Spanish language skills are highly valued.

Responsibilities:
• Process end-to-end payroll for roughly 350 employees, ensuring each pay cycle is completed accurately and on schedule.
• Review timekeeping and punch records to confirm hours worked, identify discrepancies, and resolve issues before payroll submission.
• Administer payroll for a predominantly union workforce, applying contract terms and maintaining current union wage rates.
• Calculate and verify prevailing wage payments in accordance with applicable job and labor requirements.
• Prepare and transfer payroll data into the accounting platform and coordinate submissions for processing through Paychex.
• Maintain payroll records, audit supporting documentation, and help ensure compliance with internal standards and applicable regulations.
• Partner with supervisors and internal stakeholders to address payroll questions, corrections, and employee pay-related concerns.
• Support multi-state payroll activities while helping ensure proper treatment of earnings, deductions, and wage updates.

Qualifications:

• Proven experience managing full-cycle payroll processing for an employee population within the 101–500 range.
• Hands-on knowledge of multi-state payroll practices and related compliance considerations.
• Background supporting payroll for union employees, including wage updates and contract-based pay rules.
• Experience reviewing timekeeping data and resolving punch or attendance discrepancies.
• Familiarity with prevailing wage calculations and payroll administration requirements.
• Proficiency with payroll systems such as ADP Workforce Now and Paychex-related processes.
• Strong accuracy, organization, and problem-solving skills with the ability to handle confidential information appropriately.
• Spanish language skills are preferred due to the makeup of the employee population.

Compensation

$75,000.00-$85,000.00 Yearly

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