Administrative Assistant

We are looking for an organized Administrative Assistant to support daily office operations. This long-term contract position is fully onsite and will serve as a key point of coordination for front desk coverage, scheduling, travel arrangements, and general administrative support. The role works closely with leaders, project teams, and visiting executives in a fast-paced office that can be especially busy earlier in the week. Success in this position requires sound judgment, strong prioritization skills, and a careful approach to handling multiple requests throughout the day.

Responsibilities:

• Welcome visitors, manage the reception area, and handle incoming calls with a courteous and attentive demeanor.

• Coordinate calendars, meetings, and administrative logistics for directors, project managers, and other office leaders.

• Arrange business travel, prepare itineraries, and support related scheduling details for employees and visitors.

• Order meals for meetings and events while ensuring timing, accuracy, and alignment with office needs.

• Oversee routine office support tasks such as maintaining supplies, assisting with facilities-related requests, and keeping shared spaces organized.

• Enter and update information accurately in internal systems and documents to support day-to-day business operations.

• Prepare, format, and distribute materials using Microsoft Office applications, including Word, Excel, PowerPoint, and SharePoint.

• Respond to shifting priorities by assessing urgency, communicating with stakeholders, and adjusting support activities as needed.

Qualifications:

• At least 3 years of experience in an administrative, front desk, receptionist, or office support role.
• Strong working knowledge of Microsoft Office Suite, including Excel, PowerPoint, and related business tools.
• Experience managing inbound calls, greeting guests, and representing the office in a detail-oriented manner.
• Ability to perform accurate data entry and maintain organized records across multiple administrative tasks.
• Demonstrated skill in coordinating schedules, travel arrangements, and general office activities.
• Strong time-management abilities with the capacity to balance competing priorities effectively.
• Comfortable working fully onsite in King of Prussia, Pennsylvania, within a busy office environment.

Compensation

$29.00-$29.00 Hourly

About Us

TalentMatch^®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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