Executive Assistant

Our client is looking for an experienced Executive Assistant to support a C-Suite Executive within a fast-paced financial services environment. This role is ideal for a highly organized, detail-oriented individual who can manage competing priorities, communicate with polish, and keep day-to-day operations running smoothly. The successful candidate will bring strong judgment, excellent administrative skills, and the ability to handle sensitive matters with discretion and urgency.

This is a hybrid position (3 days on-site, 2 days' work remote). This position offers a salary of $140,000-$160,000 (DOE) + health. vision, dental insurance, strong 401K match, PTO and more.

Responsibilities:

• Oversee a demanding executive calendar, coordinating appointments, leadership meetings, and events across multiple time zones while adjusting priorities as business needs change.

• Arrange domestic and international travel, prepare detailed itineraries, and support conference and meeting logistics to ensure seamless execution.

• Anticipate executive and team needs by identifying potential issues early, resolving routine matters independently, and escalating more complex concerns when needed.

• Prepare, revise, and proofread correspondence, presentations, and other business materials to ensure accuracy and alignment with organizational standards.

• Support senior leaders with special projects, collaborating across departments to gather information, track progress, and meet deadlines.

• Attend meetings and business sessions as needed, capture clear notes, and distribute relevant follow-up information to stakeholders.

• Assist with administrative processes such as performance review coordination, cost center updates, time entry submission, and resolution of payroll-related timekeeping questions.

• Maintain organized records, official documents, and filing systems so information is accurate, accessible, and up to date.

• Provide guidance or informal training to team members on administrative procedures and timekeeping practices when required.

Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster

Qualifications:

• At least 7 years of progressive executive support experience, specifically C-Suite support.

• Strong background in calendar management, executive meeting coordination, and complex travel planning.

• Excellent written and verbal communication skills with a detail-oriented approach.

• Demonstrated ability to work independently, use sound judgment, and respond with urgency in a dynamic environment.

• Advanced proficiency with Microsoft Office Suite and other common business software tools.

• Exceptional organizational skills with the ability to manage multiple priorities and deadlines effectively.

• Experience in the insurance or broader financial services industry is strongly preferred.

• Bachelor's degree required, no exceptions.

Compensation

$140,000.00-$160,000.00 Yearly

About Us

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Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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